About the organization
Institute of Research for Development (IRD) is a French public science and technology research institute under the joint authority of the French ministries in charge of research and overseas development. IRD has three main missions: research, consultancy and training.
Institute of Research for Development (IRD) is a French public science and technology research institute under the joint authority of the French ministries in charge of research and overseas development. IRD has three main missions: research, consultancy and training.
The IRD representation
in East Africa is hosted by The World Agroforestry Centre (ICRAF) at Gigiri.
The position
IRD is recruiting for the position of Administrative Assistant to be based in Nairobi, Kenya reporting directly to the Finance Manager - Operations.
Duties and responsibilities:
The position
IRD is recruiting for the position of Administrative Assistant to be based in Nairobi, Kenya reporting directly to the Finance Manager - Operations.
Duties and responsibilities:
- Administering
and overseeing the office requirements related to travel, finance, human
resources, procurement (supplies), operations, office filing and
archiving;
- Assisting
in planning, organizing, coordinating of internal and external meetings
and taking notes in French or in English
- Receiving,
screening correspondences, business communications, attaching background
information
- Assisting
IRD staff and visitors in settling in Nairobi.
- Arranging
for accommodation banking and requirements for the visitors.
- Giving
back up to IRD representative while away on mission and leave.
- Maintain
diary for the IRD representative
- Design
a filing system for both soft and hard copies of country office documents
and file office documents
- Organize
and arrange staff travels, pick-ups from and to airports, tickets, and
hotel bookings.
- Write
and distribute staff meeting minutes
- Receiving
phone call both in French and in English and reporting to IRD
representative
- Coordinate
the servicing of office equipments and vehicles
- Calculate
staff advances for field trips and staff per diem
- Schedule
payments for office utilities in partnership with ICRAF administration
- Work
with H.R. office for recruiting non-permanent staff and elaborating
contracts
Minimum qualification and experience required for this position
- A
Bachelor’s degree in Business Administration or in a related field
- At
least four (4) years of experience in a similar position, preferably in an
international organization, NGO, research or academic environment with
multicultural dimension;
- Good
judgment, ability to take initiative and work under minimal supervision;
- Maturity,
be well organized, and reliable, have initiative and the ability to work
with people of different nationalities and disciplines, as well as under
pressure; and
- Knowledge
of French is a prerequisite.
- Kenyan
citizenship.
Terms of offer
We offer a collegial, diverse and gender-sensitive working environment, and we strongly encourage applications from qualified women. This position is remunerated on local terms. The appointment will be for an initial period of three (3) years, subject to a six (6) months’ probation period.
How to apply
Prepare:
We offer a collegial, diverse and gender-sensitive working environment, and we strongly encourage applications from qualified women. This position is remunerated on local terms. The appointment will be for an initial period of three (3) years, subject to a six (6) months’ probation period.
How to apply
Prepare:
- A cover
letter illustrating your suitability for the position, and your salary
expectations.
- Detailed
and up-to-date curriculum vitae.
- The names
and addresses of three referees, including telephone numbers and email
addresses, and fax details, if available.
Address these to:
The Human Resources Unit,
The Human Resources Unit,
World Agroforestry
Centre (ICRAF),
PO Box 30677, 00100,
Nairobi, Kenya
OR send via email to:
icrafhru@cgiar.org.
Indicate “Application
for an Administrative Assistant-IRD” on the application letter.
Applications will be
considered until 05 July 2012.
Please note that only
short-listed applicants meeting the above requirements will be contacted