The
offices of MSF - Holland in Lokichogio, Kenya would like to invite applications
from individuals wishing to work in the following position:
Position: Supply Administrator
Position: Supply Administrator
Location: Lokichogio, Kenya
Overall Objectives:
Maintain LogisticX 7 program including creating the appropriate documents for use by the other supply team members so as to receive and track goods and orders, creating all packing lists, waybills and any other documentation related to supply to the field and updating a monthly excel document for order overviews for all projects to Loki and Loki to local/NSC/Amsterdam.
Specific Responsibilities:
- To
be responsible for all data entering into LogisticX 7 - create appropriate
documents for ordering and receptions, ensure all data has been authorized
properly
- To
ensure that receptions are done immediately both in Lox7 and excel based
order overviews immediately after goods are received
- To
report any anomalies in the database to the supervisor immediately
- To
update the Projects /Capital Order Overview regularly
- To
discuss progress with the supervisor on a daily basis, reporting to the
rest of the supply team at the weekly team meeting
- To
report the performance of mission supply chain, the theoretical stock
inventory, expiry date overview, monthly stock overview and transit stock
reports of all locations regularly
- To
report immediately to the supervisor of any discrepancy found in data system
- To
perform additional duties as per the request of immediate supervisor
Requirements:
- Qualification
either in administration, data entry or in statistics
- Minimum
2 to 3 years work experience in data entry/analysis, preferably in the
logistics sector and with Logistics7 database, interest in logistics
related issues
- Ability
to organize & prioritize workloads independently, being proactive and
using initiative when appropriate, maintain standards in difficult
environments, sometimes with limited resources and support
- Strong
professional ethics, in particular emphasis upon maintaining
confidentiality of data records and results
- Good
command of English (both spoken and written) and local language
- Competent
computer skills in Microsoft Office, Word and Excel
- Ability
to act as part of multi-cultural and multi-disciplinary team
- Previous
experience in a similar role with other organizations desirable
Please send CV and motivation letter to: somalia-reception@oca.msf.org
Deadline: May 15th, 2012
Only candidates selected for a follow up interview and test will be contacted