Vacancy No.: IOMKE/035/12
Position Title: Storekeeper
Classification: Equivalent to G2/1 (based
on the UN Salary Scale for the General Service Staff in Kenya)
Type of Appointment: 6 months special all
inclusive contract, renewable
General Functions:
Under the overall supervision of the Procurement and Logistics
Officer and under the administrative supervision of the Head of Sub Office
Dadaab and under the direct supervision of the Procurement and Logistical
Assistant, Dadaab, the incumbent will be responsible for receipt of goods,
verification, documentation and proper storage of IOM project assets.
Essential Functions
- Receive/crosscheck
all goods purchased for IOM and raise the Goods Received Note (GRN)
against Purchase Order as evidence that goods have been delivered. All the
GRN shall be crosschecked and approved by the Procurement and Logistics
Assistant before the items are transferred to stores.
- Maintain
all IOM stocks with the highest degree of care, integrity, and honesty and
in the most transparent manner.
- Ensure
goods/services received are of the right quality and that the quantity as
described on the Purchase Order.
- Update
Bin Cards on daily basis
- Handle
all users requests and issue materials as per the agreed issuing schedule
and procedures and using the appropriate documentation.
- Maintain
manual ledgers parallel to the computerized inventory database as a short
term control tool.
- Maintain,
record and update Movement of Assets Forms e.g. laptops, projectors,
computers, cameras etc… and ensure that the documents are properly filed.
- Maintain,
record, and update all Waybills issued for supplies/equipment transferred
outside the IOM office and follow up on return of the waybill by the
receiver.
- Ensure
stores cleanliness at all times.
- Ensure
the safety of the stores e.g. safekeeping of the keys, ensure fire
extinguishers are working, etc.
- Liaise
with all users for the items received from suppliers to ensure that the
right items have been delivered.
- Archiving
the old files kept in stores.
- Setting
up of re-order level for frequently consumed items.
- Generate
stock report on weekly basis for review by the Procurement and Logistics
Assistant, Dadaab.
- Assign
codes to items as per IOM specifications.
- Any
other duty that may be assigned.
Desirable Qualifications
1. Completed Secondary education in an accredited academic
institution.
2. Minimum two years of relevant professional experience in
inventory control and stores/warehouse management.
3. Desirable IOM Competencies:-
a. Behavioural - Accountability, Client Orientation, Continuous
Learning, Communication, Performance Management, Professionalism and Teamwork.
b. Technical - Delivers on set objectives in hardship
situations, effectively coordinates actions with other implementing partners,
works effectively with local authorities, stakeholders, beneficiaries, and the
broader community to advance country office or regional objectives.
4. Proficient in Microsoft Office and Outlook.
5. Good knowledge and working experience with HF and VHF Radios.
6. Flexible in terms of working hours.
7. Excellent command of spoken and written English and Swahili.
Knowledge of Somali is an advantage.
Mode of Application: Submit Cover Letter and
CV including daytime telephone and email address to:
International Organization for Migration (IOM),
Human Resources Department,
PO Box 55040-00200
Nairobi
or send by email to hrnairobi@iom.int
or hand deliver them to the IOM Sub Office, Dadaab.
Closing Date: 10 May 2012