Our client is a
company registered in Kenya and trading within East and Central Africa.
As a result of recent
growth and expansion , the company has opened a warehousing and storage
facility as part of operations at the Athi River based Export Processing Zone,
and is seeking experienced, hardworking and qualified candidates to fill
positions in the facility.
Procurement Manager
Job purpose:
Reporting to the Head
of Operations, the procurement manager will have overall responsibility for
establishing, contributing and continually improving efficient and cost
effective procurement, warehousing and logistics processes.
The job holder will
ensure continuity of supplies, oversee inventory control and warehousing, and
manage supplier relationships.
Duties and
Responsibilities:
- Develop
and implement procurement strategy and policies
- Forecast
procurement needs and establishing lead times for various commodities
- Ensuring
that international purchases are processed efficiently from order,
shipping to clearing. This will include liaison with government import
departments.
- Regular
review of needs and opportunities in destination sites and source goods
and commodities as per identified opportunities
- Build
and maintain effective supplier relationships to ensure that supplier
performance consistently meet and exceed business expectation. This will
include measuring supplier performance in terms of time delivery and
quality
- Negotiate
and agree on price, credit and payment terms with the suppliers
- Prepare
purchase requisitions, approve and issue purchase orders in accordance
with company policy and negotiated terms and conditions
- Prepare
contracts for procurement of goods where necessary and maintain the
documentation and other related records
- Conduct
first review of supplier invoices to ensure compliance with order and
goods received at warehouse
- Prepare
payment request and ensure timely payment to suppliers to maintain
business relationships
- Ensure
supplier compliance with site and company requirements on safety standards
- Manage
staff in the Procurement department to ensure focus on performance and
that a high level of motivation is maintained
- Managing
the procurement budget and resources, controlling and optimizing life
cycle cost.
- Liaise
with finance department to ensure accurate and timely payment of invoices,
as necessary for the business with the supplier
- Prepare
procurement reports as scheduled or on demand
Essential qualifications:
- Graduate
in Business Administration. University qualification in Purchasing will be
an added advantage
- Diploma
in Purchasing and Supplies. Membership of CIPS or KISM required.
- 5 years
experience in Procurement department role with increasing responsibilities
- Experience
in a busy enterprise, warehousing will be a definite advantage
- International
purchasing experience will be given preference
Desired Characteristics
- Ability
to lead a high energy team
- “can –
do” attitude
- Good
communication and relationship management skills
- Team
player, self driven, taking initiative, enthusiastic
- Flexible
and able to work independently
- Ability
to work under pressure.
Warehouse Coordinator
Job Purpose:
Under the supervision
of the Purchasing Manager, the Warehouse Coordinator will have responsibility
to receive, verify, document, warehouse and distribute goods and commodities
received into the warehouse.
The job holder will
carry out periodic physical count of warehouse and storage items.
Duties and
Responsibilities:
- Receive
and verify all goods purchased and raise Goods Received Note (GRN) against
purchase order as evidence that goods have been delivered.
- Enter
received goods into warehouse and storage upon approval of GRN by relevant
officers
- Ensure
goods received are of the right quality and quantity as described in
purchase order, recording variances for further action
- Maintain
warehoused items with highest degree of care and integrity by preventing
pilferage or damage. This will also include control of access to warehouse
and storage.
- Prepare
stacking/ storage plans for all store inventory in accordance with
warehousing best practice
- Update
bin cards on daily basis and maintain ledgers parallel to the computerized
inventory as a short term control tool
- Oversee
the issue and distribution of materials as per agreed schedule and
procedures ensuring appropriate documentation
- Maintain,
record and update movement of storage items and ensure that documentation
properly filed
- Maintain,
record and update all waybills issued for suppliers transferred outside
CAT warehouse and follow-up on return of waybill by the receiver
- Monitor
stock movement to identify fast moving commodities and establish necessary
re-order levels
- Maintain
cleanliness in the warehouse and ensure that order is maintained at all
times
- Ensure
safety of the stores from fire, water and other elements that may damage
items. Manage the safekeeping of keys and ensure fire detection and
prevention mechanisms are in place.
- Implement
necessary health and safety standards in the warehouse ensuring the safety
of warehouse staff. Ensure that PPE is worn at all times by personnel in
the warehouse.
- Generate
stock reports on a weekly basis for review by the authorized officer and
have a ready “warehouse position” report on demand.
- Ensure
that Warehouse documentation and records are distributed, copied and filed
as necessary
- Conduct
regular physical count of warehouse and storage items to verify integrity
of records and documentation
Essential Qualification:
- Professional
qualification in warehousing/ logistics/ supply chain management
- Demonstrable
stock keeping or warehousing experience is a key requirement. Experience
in a trading organization will be an added advantage
- Computer
proficiency
- Experience
preparing situation reports for management decision-making
- Physically
fit as job may involve long periods standing, movement and some lifting
Desired Characteristics
- Strong
initiative and able to make judgments
- Highly
organized and able to prioritize workload independently, using initiative
when appropriate
- Honest
with demonstrated ethical behavior
- Good
command of Kiswahili as may deal frequently with nationalities around
Central and East Africa
Logistics Coordinator
Job Purpose:
Reporting to the
Procurement Manager, this position is responsible for management of logistics
to enable the operations of CAT.
This role will oversee
the import and export of commodities around the region.
Duties and
Responsibilities
- Manage
the movement of goods and commodities from warehouse through various
locations to destination within the region
- In
liaison with shipment subcontractor, ensure that goods and commodities are
shipped from the supplier and cleared with customs in a timely manner
- Coordinate
the arrival of shipments (both local and imported) into the warehouse
- Liaise
with international suppliers to ensure timely issue of pro-forma invoices,
certificate of conformity and originals of all relevant import documents
- Oversee
clearing agent to ensure expeditious movement of goods through customs to
avoid demurrage/ storage charges and ensure timely issue of IDF, direct loading
of cargo, clearing documents and lodging of customs entry
- Ensure
relevant insurance covers for cargo, stock, goods in transit and that
these are updated as is necessary
- In
liaison with relevant internal departments, ensure bills are verified and
paid in a timely manner
- Ensure
goods received are as described in order, packing and shipping documents
- Oversee
the distribution of goods from the warehouse and manage reverse logistics
where necessary
- Coordinate
with the transport subcontractor to ensure efficiency in delivery of goods
and commodities to sites within the region, as well as proper tracking and
tracing of these goods and commodities
- Under
the direction of procurement manager, manage subcontractors along the
supply chain
- Identify
and communicate areas of improvements and efficiencies
- Prepare
status report for the consumption of relevant officers
Essential Requirement:
- Professional
qualification in Logistics management
- 5 years
experience coordinating movement of large quantities of goods and inventory
across territories
- Demonstrable
understanding of import and export trade processes
- Able to
set and meet targets on the job
- Proficiency
in computer including materials management modules
- Excellent
communication and interpersonal skills
Desired Characteristics
- Strong
work experience in business or successful entrepreneur
- Flexible
with working hours and able to travel at short notice to solve logistical
problems
- Resourceful
and able to create quick solutions in an ambiguous environment
- Has a
network of partnership (transporters, clearing agents, etc ) that can be
used in meeting objectives
Accountant
Job Purpose:
Reporting to the Head
of Operations, the job holder will effectively management the financial systems
and procedures to insure integrity of accounting data and information,
implement controls and prepare periodic financial reports (cash flow
projections, profit and loss, balance sheet), budgets and financial plans.
Duties and
Responsibilities:
- Responsible
for the accurate preparation of periodic financial reports on
financial performance to ensure management has up to date information
(trial balance, profit and loss account, balance sheet)
- Ensure
proper recording of debtors and creditors (both trading and non-trading)
and ensure accurate reconciliation of balances
- Ensure
credit control by reviewing of outstanding accounts and advising
management accordingly
- Establish,
maintain and coordinate the implementation of accounting control
procedures
- Cash
flow management to ensure limits are not exceeded and anomalies are
detected in time to meet obligations
- Receive
invoices, verify for accuracy against Pos and Warehouse reports and
prepare payments according to agreed terms
- Review
bank reconciliations in accordance with control procedures and report on
variances
- Prepare
monthly payroll, relevant statutory returns and ensure month to month
variances are well explained
- Ensure
timely payment of utility bills
- Initiate
letters of credit and TT Payments for imported goods
- Maintain
relevant documentation in the Accounts office e.g. petty cash vouchers,
supplier files etc
- Interact
with external auditors for completion of company audits
- Prepare
daily cash position reports, weekly reports and other scheduled reports as
demanded
Essential Qualifications:
- Professional
qualification in Accounting (CPA, ACCA or equivalent)
- 5 years
experience in accounts department carrying increasing responsibility.
Experience in a trading organization a definite advantage.
- Experience
using accounting software
Desired characteristics:
- Excellent
reporting and presentation skills
- Trustworthy,
with a high degree of integrity
- Able to
work independently, prioritizing work as necessary
- Willingness
and ability to work such hours as are necessary to accomplish job
requirement.
How to apply
Qualified candidates
are advised to send their application as follows:
1. Indicate position
applied for on the subject line
2. Capability
statement demonstrating your ability and experience as relates to the job
advertised
3. Up to date
curriculum vitae
4. Attach reference
letters or other commendations that relate to the position advertised
5. Do not send your
certificates until requested
6. Closing date 25th
May 2010 at 12 noon. Applications sent thereafter will not be considered
7. Send applications
as indicated above to: people.resourcesea@gmail.com with a copy to:
june.kariuki@efficaxx.com
Only shortlisted candidates
will be contacted.