Vacancy No.: IOMKE/037/12
Position Title: Procurement and Logistics
Assistant
Classification: Equivalent to G5/1 (based
on the UN Salary Scale for the General Service Staff in Kenya)
Type of Appointment: 6 months special all
inclusive contract, renewable
General Functions:
Under the overall supervision of the Head of Sub-Office Dadaab
and under the technical supervision of the Procurement and Logistics Officer in
Nairobi, the incumbent will perform routine administrative functions in the
area of procurement, logistics and common services for IOM Dadaab.
Essential Functions
- Receive
all procurement and supply requisitions in relation to the shelter project
and make sure all are endorsed prior to procuring.
- Solicit
for offers and quotations, and prepare Bids analysis accordingly.
- Share
and advice the project manager and supervisors on offers collected and
best goods/services to be procured.
- Ensure
all purchases are performed according to IOM procurement rules.
- Prepare
Purchase orders/ contracts and ensure all approvals are obtained, deliver
the Purchase orders to the suppliers and obtain their signatures on the
same.
- Follow
up with suppliers and ensure timely and proper delivery of the Goods/
Services.
- Coordinate
with the receiving unit on Goods/Services to be received and obtain the
satisfactory delivery notes and invoices from the receiving unit. Follow-
up and ensure timely delivery of requested supplies and materials and keep
the concerned project staff informed on the status of the delivery.
- Conduct
first review of vendor invoices to ensure compliance with order and goods
received.
- Prepare
Payment requests and ensure timely payment to suppliers/ service
providers.
- Prepare
contracts for Purchase of goods/ services including rent of property, and
make sure timely payment is processed.
- Maintain
proper and updated data base of contracts.
- Conduct
and follow up the office needs of stock, expendables, services and share
the same with the Procurement & Logistics Assistant I Dadaab.
- Provide
full logistical support for delivery and construction activities related
to IOM’s shelter project including transport to and from Nairobi.
- Ensure
appropriate records regarding assets disposal; ensure assets are located
accordingly and used in IOM’s best interest.
- Maintain
proper filing system for all procurement documents.
- Perform
any other duties as may be required from time to time.
Desirable Qualifications
1. Bachelor’s Degree in Purchasing and Supplies, Business
Administration, or related field from an accredited academic institution.
2. At least five years professional experience in the field of
procurement and logistics.
3. Working knowledge in international procurement a must.
4. Desirable IOM Competencies:-
a. Behavioural - Accountability, Client Orientation, Continuous
Learning, Communication, Creativity and Initiative, Leadership and Negotiation,
Performance Management, Planning and Organizing, Professionalism, Teamwork,
Technological Awareness and Resource Mobilization.
b. Technical - Delivers on set objectives in hardship
situations, effectively coordinates actions with other implementing partners,
works effectively with local authorities, stakeholders, beneficiaries, and the
broader community to advance country office or regional objectives.
5. Previous experience with UN and International Agencies, or
NGO’s an advantage
6. Proficient in Microsoft Office and Outlook.
7. Excellent command of spoken and written English and Swahili.
Knowledge of Somali is an advantage
Mode of Application:
Submit Cover Letter and CV including daytime telephone and email
address to:
International Organization for Migration (IOM),
Human Resources Department,
PO Box 55040-00200 Nairobi
or send by email to hrnairobi@iom.int
or hand deliver them to the IOM Sub Office, Dadaab.
Closing Date: 10 May 2012