Position Title: Personal Assistant
Department: Palmhouse Dairies: Office
Reports To: Directors
Position Purpose: Provide executive secretarial and administrative across the company by managing all critical communication and documentation within the Runda office.
- Minimum
Qualification: certificate in Office Administration/ Secretarial studies
- Female
Candidate aged between 23-27 years
- Experience
in handling multi-line telephone or switchboard
- Excellent
telephone and office etiquette
- Previous
experience in similar position will be an added advantage
- Ability
to multitask and meet strict deadlines
- Strong
organizational and time management skills
- Possess
a thorough understanding of Office Administration procedures
- Long
term career growth
- A
team player
Specific Duties and Responsibilities
- Front
Office Management
- Secretarial
duties
- Guest
reception: Providing general initial feedback to visitor by directing them
and answering general enquiries
- Handling
incoming and outgoing mail/correspondence and filling of the same
- Organizing
and maintaining diaries and making appointments
- Manage
daily bookings for speaking engagements
- Receiving
and handling all telephone calls and emails in a courteous and
professional manner
- Organize
and coordinate logistical arrangements pertaining to travelling schedules.
- Maintain
and update the asset register
- Act
as a vital point of contact for relevant information and enquiries
from internal and external customers
- Attending
to other administrative duties as assigned
Key Competencies
- Excellent
written and oral communication skills.
- Ability
to effectively use standard office software, such as MS Office (Word,
Outlook, Excel and Power point) and ability to use E-mail & Internet
- Self-
motivated and able to prioritize multiple tasks in a fast- paced
environment with the flexibility to work extended hours when required.
- Good
judgment and analytical skills
- Able
to uphold high ethical and professional standards
- Able
to maintain the highest level of honesty and confidentiality
- Dependable,
responsible, reliable and attentive to detail
- Integrity,
with a commitment to serve
How to apply:
If you are interested in the position and have the skills and talents that we are looking for, we would like to hear from you.
Please forward your cover letter explaining why you are best suited for the position, and a copy of your updated resume, with Personal Assistant as subject, to dkagunyu@gmail.com before close of business 9th May 2012.
Only successful candidates will be contacted
If you are interested in the position and have the skills and talents that we are looking for, we would like to hear from you.
Please forward your cover letter explaining why you are best suited for the position, and a copy of your updated resume, with Personal Assistant as subject, to dkagunyu@gmail.com before close of business 9th May 2012.
Only successful candidates will be contacted