United Nations Children’s Fund (UNICEF)
UNICEF Kenya Country Office
Vacancy Announcement
Duty Station: Lodwar
Post: Operations / Programme Assistant – GS5
Vacancy Announcement
Duty Station: Lodwar
Post: Operations / Programme Assistant – GS5
Date of Issue: 27 April 2012
Closing Date: 10 May 2012
Applications are hereby invited from suitably qualified candidates to fill the above Temporary Appointment position in the Field Operations & Emergency Section of UNICEF Kenya Country Office.
Purpose of the Post:
Applications are hereby invited from suitably qualified candidates to fill the above Temporary Appointment position in the Field Operations & Emergency Section of UNICEF Kenya Country Office.
Purpose of the Post:
Under the direct supervision of the Programme Specialist (Head
of Office), Lodwar Office, assists in the coordination of all support services
relating to programme in support of the Lodwar Field Office.
Major Duties and Responsibilities:
Major Duties and Responsibilities:
- Maintains
financial records and monitoring systems to record and reconcile
expenditures, balances, payments, statements and other day to day
transactions and reports, vouchers etc. Monitor compliance with all
operational systems and procedures.
- Prepares
recurring reports as scheduled and special reports, as required for budget
preparation, audits or other reasons.
- Undertake
routine office support services, including maintaining the diary of the
Programme Specialist, word processing of documents and responding to
routine correspondences, taking notes at meetings, receiving/ sending
mail/ faxes, maintaining a filing system, receiving and directing visitors
as appropriate.
- Provide
support to consolidation of weekly reporting on programme activities.
Maintain an updated contact list of all staff in Lodwar Office and key
staff in the Country office in Nairobi and the various field offices, and
also for key partners. Organize meetings and provide support during
meetings.
- Report
on partner liquidation and spot checking on utilization of UNICEF provided
funds and supplies.
- Process
travel requests and prepare travel documentation as requested by programme
staff.
- In
cooperation with programme staff, support preparation of supply plans,
raise supply requisitions and monitor delivery, checking on quality.
- Maintain
an appropriate centralised programme filing system for the field office to
support programme monitoring, planning and implementation.
- Prepare
documents, keep notes and undertakes follow- up actions for the section as
may be required.
- Assist
in collecting data and information for report writing.
- Maintain
tracking of staff movement and linkages with appropriate security focal
points within UNICEF and other agencies.
Required Qualifications:
- Completion
of Secondary School Education.
- Supplementary
technical courses or university credits in an Administrative or Finances, or
Accounts field is an asset.
- IT
Skills: Computer literacy and the ability to effectively use standard
office software tools and other office technology to create documentation,
exchange and archive e-mail, and maintain electronic filing systems.
- Office
Management Skills: Ability to organize own work, set priorities and meet
deadlines. Ability to handle work quickly and accurately under time
constraints.
Experience: Five years of experience in
administrative or accounts, or finance or programme support work, which should
have provided a good knowledge of clerical practices and procedures, including
on the job training in administrative procedures and systems.
Language: Fluency in English and knowledge of Kiswahili, both spoken and written, is required
Language: Fluency in English and knowledge of Kiswahili, both spoken and written, is required
Interested and suitable candidates should ensure they forward their applications along with their curriculum vitae (internal candidates should attach copies of their last two Performance Evaluation Reports), to:
The Human Resources Manager
UNICEF Kenya Country Office
Email address: kenyahrvacancies@unicef.org
Please indicate Reference No. “KCO/EMERG/2012-019” in the email subject.
“Qualified female candidates are encouraged to apply”
Zero tolerance for sexual exploitation and abuse
UNICEF is a smoke-free environment