Employment Opportunities in Micro Enterprises Support Programme
Trust
Founders: The Government of Kenya and the European Union
Lead Partner:The Royal Danish Embassy, Nairobi
The Micro Enterprises Support Programme Trust (MESPT) is an autonomous Kenyan organisation whose Founders are the Government of the Republic of Kenya and the European Union.
The Micro Enterprises Support Programme Trust (MESPT) is an autonomous Kenyan organisation whose Founders are the Government of the Republic of Kenya and the European Union.
MESPT was established to continue with the activities carried
out under the bilateral programme. MESPT is governed by an independent board of
Trustees that oversees a management team charged with implementation
responsibilities.
MESPT provides financial services and Business Development
services under four broad categories;
a) Wholesale Loans for on-lending to small businesses and
farmers through financial intermediaries (Microfinance organisations, Saccos
and Financial Services Associations – Village Banks).
b) Business Development Services to the Dairy, Horticulture,
leather, Jua Kali and Fisheries sectors in form of matching grant funds.
c) Area Based value chain facilitation in 7 counties in the
Coast and Eastern provinces of Kenya.
d) Capacity Building for Financial Intermediaries and BDS
providers.
Due to a recent expansion as a result of entering into a five
year partnership with the Royal Danish Embassy under the Business Sector
Programme Support (BSPS), MESPT wishes to recruit the following four
professionals to its team.
Job Description for the Company Secretary and Head of HR and Administration
Job Description for the Company Secretary and Head of HR and Administration
Reporting to the CEO and working closely with the Managers and
other staff of MESPT, the Company Secretary is expected to carry out the
following among other duties:-
a). Company Secretarial Duties
Assist the Chief Executive Officer (who according to the Trust
Deed is the Secretary to the Board), in carrying out the following company
Secretarial duties:-
1. Serve as the Secretary to all the Board of Trustee meetings
including the Committees of the Board.
2. Attend Board meetings and keep a record of all proceedings.
3. Ensure that draft Board Minutes are sent to the Chairman
within 7 days of the Board Meeting.
4. Ensure that all notifications to Board are issued within the
required period.
5. Ensure all resolutions and Trustee Registry requirements are
filed within 7 days of the meeting at which the resolutions are passed and/or
executed.
6. Co-ordinate and ensure that all Board Papers and documents
for discussion by the Committees are circulated within the agreed time.
7. Update MESPT records and ensure compliance with regulatory
requirements.
8. Custodian of MESPT seal, The Trust Deed and all vital
documents with respect to MESPT’s formation and continued existence including
any title documents and contracts.
9. Ensure compliance with the relevant Acts of Parliament and
any other statutes that may come into effect and that would affect the business
of MESPT.
b). Administrative Duties
1. Oversee effective Administration of the organisation by
supervising the Administrative Assistants in each Department.
2. Oversee the administration of staff medical, pension and
gratuity schemes.
3. Coordinate insurance of MESPT assets and maintain contracts
for all insurance policies held by the organisation.
4. Ensure strict compliance with Kenyan labour laws.
5. Co-ordinate the filing of MESPT records.
6. Oversee the utilization of MESPT assets and protection of the
assets by the staff to whom they are entrusted.
c). Human Resource Duties
1. Co-ordinate and support staff recruitment and orientation, to
include preparation of employment contracts, confirmation and contract
renewals.
2. Prepare HR reports such as staff leave, turn-over,
confirmation status, etc.
3. Maintain and update personnel information.
4. Oversee the semi annual and annual appraisal of staff.
5. Ensure that the staff files are complete in every respect.
6. Chair the Human Resource Committee to discuss staff issues
(discipline, promotion or demotion).
7. Chair the staff training committee to determine the training
programmes to be attended by staff each year.
d). Other duties
Any other duties as may be assigned by the CEO or the Board of
Trustees from time to time.
Desired Skills and Ability
- Good
communication, presentation, research and analysis skills
- Must
be hands-on in interpretation and application of company Secretarial,
administrative and Human Resource issues.
- Proactive
and self motivated
- Excellent
interpersonal skills
- Team
player
- Able
to demonstrate excellent organizational skills
- Ability
to handle pressure and work with minimum or no supervision
- Strong
leadership skills
Qualifications
- A
degree from a recognized University.
- A
minimum of 3 years post qualification work experience in a commercial
environment.
- Must
have previous working experience in Human Resource and Administrative
duties.
- Must
be a Certified Public Secretary (CPS-K) with a current practicing
certificate.
- Must
be computer literate.
- Experience
in working with Donors will be an added advantage.
How to apply
Qualified Candidates interested in the posts should send their
applications by Post or Courier to be received by 12th June 2012 and include:
Detailed CV, email address, daytime telephone contacts, current and expected
remuneration package, names and email contacts of three referees and the
academic certificates and other testimonials to the following address:-
The Human Resource Department
Micro Enterprises Support Programme Trust (MESPT)
Micro Enterprises Support Programme Trust (MESPT)
2nd Floor, Vision Tower, Muthithi Road, Westlands
P. O. Box 187, Sarit Centre 00606,
P. O. Box 187, Sarit Centre 00606,
Nairobi, Kenya
Tel: 020 3746354, 3746764, 3749942
Fax: 3746764
Cell phones: 0722 207905 and 0735 333154
E-mail: info@mespt.org;
Websites: www.microfinancetrust.org and www.mespt.org
Any form of canvassing will lead to automatic
disqualification.
Those who do not hear from us by 30th June 2012 should consider
their applications unsuccessful.