Position: Executive Administrative Secretary
Credentials and / or Skills and Abilities:
Credentials and / or Skills and Abilities:
- Typing/word
processing at a minimum of 50 wpm
- Basic
office methods, practices, and procedures, including filing systems,
correspondence,
- Standard
English usage, spelling, grammar, and punctuation.
- Advanced
computer skills.
- Ability
to carry out oral and written directions; make decisions independently;
communicate effectively;
- Establish
and maintain cooperative working relationships;
- Be
flexible and receptive to change.
Summary of Position:
Under general direction of management personnel, performs a wide
variety of complex and responsible secretarial, technical, clerical and
accounting duties.
Essential Functions:
Essential functions may include, but are not limited to the
following:
- Serves
as personal secretary to management. Answers telephone calls; handles
visitors; receives and relays messages; handles requests for information
and assistance.
- Transcribes
from Dictaphone, handwritten notes or dictation and types letters,
memoranda, and reports as assigned.
- Attends
to administrative and clerical detail utilizing initiative, problem
analysis techniques, good judgment and confidentiality.
- Receives,
reviews and verifies documents, records and forms for accuracy,
completeness and conformance to applicable rules, regulations, policies
and procedures. Processes documents in compliance with established
policies and procedures.
- Maintains
expenditure records of office/unit budget; prepares and coordinates budget
transfer requests as necessary; tracks expenditures from each budget line
item.
- Prepares
and processes all purchase orders; verifies amounts to pay partial and
final invoices; makes copies and keeps accurate records of all payments.
- Prepares
rooms for meetings; arranges for necessary materials and refreshments.
- Establishes
and maintains a variety of office filing and record-keeping systems
including inventory data collection systems.
- Receives,
sorts and distributes incoming mail.
- Orders
and distributes office supplies and materials.
- Gathers,
reviews, and compiles information and prepares accurate and comprehensive
reports and surveys with deadlines as assigned.
- Serves
as clerical support to the Department. Schedules appointments; types
letters and notices; prepares materials and reports as needed.
- Maintains
records and prepares notices and documents.
- Prepares
correspondence independently on matters not requiring personal attention
of directors.
- Maintains
strict confidentiality on all job-related matters.
- Prepares
a variety of communicative subject matter that may include privileged and
highly sensitive material.
- Plans,
develops and implements office procedures.
- Makes
mathematical calculations with speed and accuracy.
- Maintains
numerous and varied budgets.
- Performs
other related duties as assigned.
Education Background & Skill Requirements
- Business
degrees in finance, accounting and marketing
- Certified
Professional Secretary (CPS) and the Certified Administrative Professional
(CAP)
- Exposure
to trainings or Courses in records organization, corporate communications
and human resource management
- 5
years of relevant work experience
Application Process
Interested candidates are invited to strictly email their cover
letter and CV, clearly detailing their current remuneration and expectations to
recruit@odumont.com before end of day 28nd May 2012.
Only short listed candidates will be contacted