Vacancy Announcement No.ODN/006/2012
VA issued on 25 April 2012
Closing date 09 May 2012
Post Title: Senior Finance Assistant
Grade: Service
Contract SC6 (G 6 equivalent)VA issued on 25 April 2012
Closing date 09 May 2012
Post Title: Senior Finance Assistant
Duty Station: Regional Bureau for East & Central Africa, based in Nairobi
Salary: As per UN Salary Scale
This vacancy announcement is open to both male and female candidates.
Qualified female candidates are particularly encouraged to apply.
The United Nations World Food Programme (WFP) is looking for a qualified candidate to fill the post of Senior Finance Assistant in support of the Regional Bureau for East & Central Africa (ODN), based in Nairobi, Kenya.
Duties and Responsibilities:
Under the supervision of the Senior Regional Finance Officer, the incumbent will be responsible for the following duties:
- Guide,
train and supervise more junior staff engaged in the processing of
financial reports and returns from country offices and regional bureaux;
- Participate
in providing procedural and technical support to the staff elsewhere in
the Programme;
- Analyse,
control and accurately maintain relevant General Ledger Accounts and
initiate corrective action as necessary;
- Initiate
payment processing according to WFP financial rules and regulations and
ensure that payments are made to vendors in a timely manner;
- Liaise
and follow up with the Kenya and Uganda COs to ensure timely processing of
RB transactions including timely recovery of amount owing by staff to the
Programme;
- Assist
in preparation, implementation and monitoring of budgets; prepare funds
consumption and other budget related reports, including donor reports;
- Brief/debrief
staff members on issues relating to financial transactions;
- Prepare
periodic financial and statistical reports;
- Follow
up and monitor timely submission by ODN COs of the monthly financial
reporting packages and assist in their review and consolidation for onward
transmission to HQ;
- Assist
in the monitoring and analysis of financial accounts of ODN COs ensuring
that accounts are accurate and outstanding items cleared or settled in a
timely manner.
- Initiate
follow up actions to concerned ODN CO Finance Officers in relation to the
RB review of the ODN COs’ financial transactions and accounts.
- Oversee
the data input into financial related databases by finance assistants and
provide guidance on data input and validation;
- Prepare
bank reconciliations, review locally recoverable items, Imprest summaries
and funding sheet summaries;
- Monitor
WFP local bank accounts and keep track of balances to ensure that there
are sufficient funds; prepare requests for replenishment of the Imprest
Account(s) whenever necessary;
- Assist
in setup and implementation of proper accounting procedures, systems and
internal controls;
- Participate
in development and implementation of new financial policies and
procedures; interpret and assess the impact of changes and make recommendations
on follow up actions;
- Draft
or prepare correspondence to respond to enquiries in respect to relevant
financial matters; review correspondence drafted by other assistants prior
to clearance by Officer or Chief, as appropriate;
- Perform
other related duties as required.
Expected Results:
- Well
organised, reports and/or records, put together independently with only
general guidance.
- Well
organized work with accurate information and databases; efficiently
supervised team of clerical staff or work unit.
Critical Success Factors:
- Sound
judgment; ability to extract, interpret, analyse and format data and to
resolve operational problems.
- Ability
to work with minimum of supervision; to supervise and train support staff;
and to work effectively with people of different national and cultural
backgrounds.
- Ability
to work with accuracy under time constraints and pressure; to deal
patiently and tactfully with staff members and others and to have a high
sense of confidentiality, initiative and good judgment.
Education: Diploma
including or supplemented by courses related to Finance and/or Accounting.
Experience: At least five years of progressively responsible work experience, including at least three years in the field of finance, accounting, budget, audit or other related field and at least one year at G5 level or equivalent.
Knowledge:
Experience: At least five years of progressively responsible work experience, including at least three years in the field of finance, accounting, budget, audit or other related field and at least one year at G5 level or equivalent.
Knowledge:
- Experience
utilising computers, including word processing, spreadsheet and other WFP
standard software packages and systems.
- General
knowledge of UN system financial policies, rules, regulations and
procedures.
- Specialized
knowledge of WFP financial and administrative rules and regulations and
policies and practices in the specific area of work.
Language: Fluency in both oral and written communication in English;
knowledge of French language is an added advantage
Desirable skills: Knowledge of WFP manuals in the area of human resources administration and finance. Working knowledge (level C) and/or limited knowledge (level B) of other WFP official languages depending on area of work. Formal training in administration.
Closing Date: 09 May 2012.
Applications must be received by the deadline.
Only short-listed candidates will be contacted.
Interested persons meeting the above qualifications are requested to submit their applications by e-mail, together with detailed curriculum vitae, copies of education certificates, names and telephone numbers or email addresses of three work referees.
Please send your application to: WFP.ODNHR@WFP.ORG
Please quote the vacancy No. and the title of the position in the subject line.
Candidates should also complete and submit a Personal History form (P.11) available on the following link http://www.unon.org/docs/P11.doc.
Please Note: WFP does not charge fees from applicants at any stage during the recruitment process.
Desirable skills: Knowledge of WFP manuals in the area of human resources administration and finance. Working knowledge (level C) and/or limited knowledge (level B) of other WFP official languages depending on area of work. Formal training in administration.
Closing Date: 09 May 2012.
Applications must be received by the deadline.
Only short-listed candidates will be contacted.
Interested persons meeting the above qualifications are requested to submit their applications by e-mail, together with detailed curriculum vitae, copies of education certificates, names and telephone numbers or email addresses of three work referees.
Please send your application to: WFP.ODNHR@WFP.ORG
Please quote the vacancy No. and the title of the position in the subject line.
Candidates should also complete and submit a Personal History form (P.11) available on the following link http://www.unon.org/docs/P11.doc.
Please Note: WFP does not charge fees from applicants at any stage during the recruitment process.