Finance & Administration Officer Job in Nairobi Kenya


Position: Finance & Administration Officer

Closing date: April 20, 2012 – 16.00 EAT

Contract duration:4+ years, with probation

Location: Nairobi, with possible travel in Kenya and Somalia

The Life & Peace Institute (LPI) is an international and ecumenical centre that supports and promotes non- violent approaches to conflict transformation through a combination of research and action that entails the strengthening of existing local capacities and enhancing the preconditions for building peace.

LPI’s office in Nairobi is looking for a Finance & Administration Officer.

The main tasks and responsibilities for this position are: 
  • Registers all actual expenditures and every transaction in LPI bookkeeping system, according to programmes and projects budgets, and ensures that reports produced from the accounting system reflect the true position as per the books.
  • Processes payments and ensures that each payment/transaction is in compliance of LPI Internal Financial Procedures and programmes and projects budgets. This includes checking, stamping and filing all vouchers and documents after approval.
  • Prepares the payroll for local staff, pays statutory deductions and files tax returns with relevant authorities.
  • Keeps up-to-date the asset register and ensures maintenance and insurance of all assets.
  • Ensures staff are availed the necessary equipment for their work (e.g. Internet, phones, computers).
  • Arranges logistics for staff transport and accommodation on field missions, in compliance with LPI Security & Safety Framework.
  • Keeps up-to-date LPI’s database of staff and consultants.
  • Supports the Finance & Administration Manager in facilitating transfer of funds to partners and ensuring close monitoring of utilization of funds.
  • Supports the Finance & Administration Manager in ensuring that partner organisations comply with signed contracts, including the review of partner organisations reports and providing them with feedback.
  • Executes other tasks and responsibilities assigned by the Finance & Administration Manager.
The position has no supervisory responsibility.

The following qualifications are required for the post holder:
  • University degree in Accounting or related field and CPA, ACCA or equivalent qualification;
  • At least 3 years of experience in finance and administration functions;
  • Advanced book-keeping skills, including the ability to analyse financial information and prepare complete financial statements (balance sheet and income statement);
  • Experience in enforcing internal financial procedures;
  • Experience in NGO work and management of donor funding;
  • Pro-active attitude to budget monitoring and reporting, preferably with experience in donor reporting requirements;
  • Command of Management Information Systems, in particular MS Excel and exposure to one or more computerised accounting packages;
  • The candidate must be accurate, thorough, and able to consistently meet deadlines.
  • Excellent proficiency in English language, both written and spoken;
  • The candidate must not need a work permit to be legally able to work in Kenya.
Please send a complete application including a detailed CV and a cover letter, with reference “Finance & Administration Officer, Nairobi Office” no later than Friday the 20th of April 2012, 16.00 EAT, to applications.lpi.nairobi@gmail.com.

Only short listed candidates will be notified.

The successful candidate is expected to start work as soon as possible.