Médecins
San Frontières Spain (MSF-Spain) is currently recruiting for the new position
of Book Keeper, based in Nairobi with regular field visits to our projects in
Kenya and Somalia.
Main Objective of Position
Main Objective of Position
- As
a Bookkeeper it would be your job to ensure financial records are fully
maintained and updated, ready for audit purposes and to facilitate the
process of filling annual accounts statements and reports in accordance
with MSF financial management guidelines and Tax Authorities requirements
in the countries of MSF operations.
- You
will also get involved in preparing the VAT returns and completing and
submitting tax returns besides ensuring the accounts receivable and
payables are managed in time and in line with MSF financial management
guidelines for our operations in Kenya and Somalia.
- You
will create financial transactions and create financial reports from that
information.
- The
creation of financial transactions includes posting information to
accounting journals or accounting software from source documents as
invoices to customers, cash receipts, and supplier invoices. You will also
reconcile accounts to ensure their accuracy.
- Using
the advancement of technology you would be required to authenticate,
allocates, and update details of transactions to additional financial
records in journals (manual books) or save them on computer (FFC &
SAP).
- As
bookkeeper you will keep proper records of invoices, purchase orders,
cheque stubs, receipts, and computer printouts.
Responsibilities and Tasks
- Accountancy:
cash box management; documentation of financial transactions; invokes;
salary payments; monthly accounts closing
- Administration:
petty cash management; cheque preparation and follow up; filing; payment
of suppliers.
- General:
contributes to cash forecast; reviews reports and prepares statistics;
provides coaching for field staff
Requirements
- Education:
An Associate’s degree in accounting or business administration, or it’s
equivalent
- Experience:
Three to five years previous experience in bookkeeping and accounting,
preferably with an international humanitarian organization
- Experience
of:
- Accounting
software systems, most commonly FFC, Sage, SAP etc.
- Processing
invoices and reconciling accounts
- Maintaining
accounting ledger systems
- Legislation
and regulation of financial accounts being administered, including the
statutory forms of financial statements and disclosure requirements
- Records
required for internal audits
- Languages:
English (fluent essential); Somali (fluent, highly desirable)
- Knowledge:
Accounting techniques and procedures; bookkeeping and generally accepted
accounting principles
- (GAAP);
knowledge of bookkeeping and generally accepted principles of governmental
accounting;
- computer
literate and good numerical skills
Competencies:
- Good
verbal and written communication skills;
- organized
and methodical approach to record keeping and reporting;
- attention
to detail; honesty and discretion when handling confidential financial
information;
- self
motivated; ability to prioritize work and meet tight deadlines;
- problem
solving skills;
- ability
to work independently
All applicants should send an application letter (explaining relevant experience and motivation), CV, and recommendation letters to the
Human Resource Coordinator,
MSF Spain Kenya,
PO Box 52837, 00200
Nairobi
or by email to msfsrecruitment@gmail.com: please state the reference no. 1155 in the subject line of the email.
Only short-listed applicants will be contacted.
Closing date: 29th April 2012, 17:00hrs. Foreseen starting date: ASAP