Group/unit: MVP
Posts: (1 position)
Position grade: (1 year contract)
Duties and responsibilities:
The Project Administrative Assistant/Secretary will be responsible for providing administrative service that support project implementation and management and day-to-day liaison with workmates.
She/he will provide comprehensive secretarial and administrative support to the
Project Team Leader/Cluster Manager, including drafting correspondence, taking
of minutes, making travel arrangements and related tasks.Posts: (1 position)
Position grade: (1 year contract)
Duties and responsibilities:
The Project Administrative Assistant/Secretary will be responsible for providing administrative service that support project implementation and management and day-to-day liaison with workmates.
The Project Administrative Assistant/Secretary carries out his/her functions under the direct supervision of the Finance and Administrative officer. Specifically, the incumbent will:
- Provide
office support to the MVP in Kisumu. Be responsible for day-to-day project
correspondence, information sharing and ensuring that appropriate
follow-up actions are taken. Prepare minutes of project meetings help in
organizing project events.
- Secretarial
work including assisting in keeping administrative databases of project
contacts, also including filing and records maintenance/documentation.
- Assisting
in making logistical arrangements for travel and hotel bookings for MVP
senior staff and visitors.
- Assist
in office procurement and stores management.
- Perform
other duties as determined by the Finance and Administrative officer
Competencies
- Professionalism
- Knowledge of the NGO systems. Demonstrated ability to manage processes
and maintain accurate records.
- Ability
to work independently and to maintain flexibility in working hours.
- Planning
and Organising – Demonstrated effective organizational skills and ability
to handle work in an efficient and timely manner.
- Demonstrated
ability to coordinate tasks to meet deadlines.
- Teamwork–
Good interpersonal skills; ability to work in a multi-cultural,
multi-ethnic environment with sensitivity and respect for diversity.
- Demonstrated
ability to develop and maintain effective work relationships with
counterparts. Communication – Ability to write in a clear and concise
manner and to communicate effectively orally.
Skills and Qualifications
Education
Good pass in Kenya Certificate of Secondary education (KCSE) level of education or above. A Diploma in Secretarial, Administration or a field related to office administration and management is essential.
Work experience
At least 3 years of administrative assistance experience, of which preferably; experience in providing assistance in project coordination and implementation.
Language proficiency
Fluency in written and spoken English & Kiswahili
Other skills
Computer literacy (Microsoft Office & Internet) is essential; Familiarity with NGO Financial Regulations and Rules is regarded as an asset.
Terms of Offer
Millennium Promise is an equal opportunity employer offering a competitive salary. The contract is for an initial period of one year, renewable subject to three months probation period.
How to apply
Prepare:
Education
Good pass in Kenya Certificate of Secondary education (KCSE) level of education or above. A Diploma in Secretarial, Administration or a field related to office administration and management is essential.
Work experience
At least 3 years of administrative assistance experience, of which preferably; experience in providing assistance in project coordination and implementation.
Language proficiency
Fluency in written and spoken English & Kiswahili
Other skills
Computer literacy (Microsoft Office & Internet) is essential; Familiarity with NGO Financial Regulations and Rules is regarded as an asset.
Terms of Offer
Millennium Promise is an equal opportunity employer offering a competitive salary. The contract is for an initial period of one year, renewable subject to three months probation period.
How to apply
Prepare:
- A
cover letter illustrating your suitability for the position, and your
salary expectations.
- Detailed
and up-to-date curriculum vitae and attach your testimonials.
- The
names and addresses of three referees, including telephone numbers and
email addresses.
Address this to:
Team Leader/Cluster Manager-Millennium Villages Project
P.O. Box 2389-40100
Kisumu
Deadline for Application: 4th May 2012
NB: Only short listed applicants will be contacted.
Team Leader/Cluster Manager-Millennium Villages Project
P.O. Box 2389-40100
Kisumu
Deadline for Application: 4th May 2012
NB: Only short listed applicants will be contacted.
