Accounts Payable (AP) Processor Job in Kenya


Accounts Payable (AP) Processor

Key Outputs & Tasks
  • Responsible for activities assigned by the Invoice Processing Lead Superior
  • Processes transactions of simple to medium complexity
  • Processes pre-coded invoices, including those with and without a purchase order.  Invoice Processor may be required to process one or all of these types of invoices (with PO, without PO)
  • Receives scanned invoices from Scanning Center.
  • Responsible for indexing (arranging) of invoices before these are processed by the Payables Processors. 
  • Creating accounts payable docs in SAP that covers: Recurring Documents, Down payments Request Process, Online Pay Request, Running Self Billing, journal uploads for invoices
  • Manage RTV process
  • Correct and/or reprocess invoices if required
  • Create and store back-up documents for cancellation, dummy credit and journal upload activities
  • Answer supplier queries on invoices & payments
  • Has working knowledge of both scanning and Accounts Payable application.
  • Escalates production issues to his/her team leader as appropriate.  
  • Complies with all client published policies and procedures and any legal and regulatory requirements that the company is obliged to adhere to.
  • Process requests for creation, amendment and deletion of the following data objects:
  1. Customer
  2. Vendor
  3. Pricing
  4. Product
  5. Material
  6. Carriers
  • Maintain the master data tracker to log daily productivity and keep track of open requests.
  • Adhere to set internal control procedures.
  • Ensures all work is performed in accordance with set KPIs and SLAs
  • Responsible for the following tasks related to payments:
  1. Act as main contact with the Bank regarding payments queries
  2. Process vendor and T&E related payments
  3. Process cheque payment
  • Manage Payment Posting Process including verifying error and perform resolution; Act as liaison to the client.
  • Preparing PTP related reports
  • Procurement Process Team activities
  • Clear direct debit
  • Provide ad hoc reports
  • Process urgent payment requests within the agreed timeframe
  • Manage Pay Cycle Process including performing verification and modification.
  • Perform Quality Review on Payments.
  • Perform Level 2 Customer Service Support on payment processing information including queries, (inquiries, reports, communication)
  • Runs daily reports to identify duplicate payments. 
  • Reconciles Accounts Payable on a monthly basis (including Down payment Requests)
  • Prepares Vendor Reconciliation on a monthly basis to take consideration that on big markets.
Educational Experience
  • Accounting, Finance or Business related degree
  • CPA(K)
Essential Work Experience
  • Must have 1-4 years experience in an Accounts Payable environment
  • Accurate, efficient and organized within daily responsibilities.
  • Adaptable to learn new processes, concepts, and skills.
  • Demonstrates the ability to work as part of a team.
  • Very good communication skills
Benefical Work Experience
  • Written and spoken ability to communicate in English
  • Previous accounting experience/studies in particular AP
  • Must be a good team player
  • Responsibility and accuracy in the completion of received tasks
  • Ability to solve urgent matters and work under pressure
  • Flexibility, especially in the period of month/quarter/year-end closing
  • Reliable, proactive approach to entrusted tasks (thinking outside the box is a plus)
  • Experience with accounting systems (SAP)
  • Microsoft Office skills
  • Client industry experience a plus
Professional Competencies  :

The following are key competencies required of the role. The candidate must exhibit the following professional competencies:
  • Strong analytical thinking
  • Focus on customer service
  • Multi tasking / Time Management
  • Decision making
  • Teaming / Collaboration
  • Focus on Goals / Result orientation
Note:

Candidates earning more than Kes. 35,000 need not to apply. 
Only qualified candidates will be contacted.

Please send your CV and remuneration package to therecexpert@gmail.com
by the 3rd May, 2012 at 5.00 pm