Job Title: Sales Administrator
Reports to: Sales Administrator Manager
Summary: Assist in administering all duties and projects that come under the responsibility of the sales department.
Key ResponsibilitiesReports to: Sales Administrator Manager
Summary: Assist in administering all duties and projects that come under the responsibility of the sales department.
Quotations
- Process
requisitions submitted with clear and unambiguous specifications through
the quotation process and goods/service delivered/rendered
- Ensure
that the work you are quoting for has clear requirements - in terms of
time, labor, materials,
- Use
a standardized price list
- Ensure
that your costs are stable
- Ensure
signed acceptance of your estimate and make sure your customer is clear
about what has been agreed.
Writing Tenders
- Upon
consultation determine which tenders to bid, and how you will manage the
bid
- Gather
information and research with assistance from relevant departments
- Co-ordinate
all the materials you need for the tender preparation
- Prepare
a covering letter that responds to the bid invitation
- Allocate
the people who will actually work on the business if you win it, and
include their CVs in the tender document if required
- Ensure
tenders are delivered on time
- Draw
up tender documents or contracts
Follow Ups
- Follow
up to completion and ensure the company gets business
- Organize
demonstrations by coordinating between the technical team and the client
- Ensure
continuous follow up on proposals to ensure continuous flow of business
- Handle
all correspondence and organize contact between the sales executives and
their customers
Record Keeping
- Ensure
records are accurate and written in a professional manner
- Maintain
customers‘records
Other Responsibilities:
- Effective
liaison between technical and customer service departments in ensuring
compliance to the client expectations.
- Provide
required reports at the agreed frequencies and intervals
- Take
part in training designed by the company as well as ensure information
flow sharing with other staff
- You
will offer customer advice on Information technology solutions
Knowledge and Skills
- Degree
in Business Administration, Computer Science or Information Systems
preferred/ Higher Diploma in Sales & Marketing
- Proficiency
in Microsoft Office
- Strong
product knowledge
Technical background
- Knowledge
of administrative procedures
- High
levels of professionalism, enthusiasm, and a “can do” attitude
- Ability
to prioritize requests effectively and efficiently and work with a sense
of urgency
- Ability
to work with a significant attention to detail and thoroughness
- Strong
interpersonal skills; ability to work with diverse groups
- Must
be able to effectively handle stressful situations
- Proactively
focus efforts and energy on successfully attaining goals and objectives,
assuming accountability for decisions, actions, and results. Follow issues
through to completion
- Demonstrated
ability to provide timely and effective written, oral, and interpersonal
communication
Email: recruitment@workforceassociates.net