The Kenya Medical Supplies Agency (KEMSA)
Employment Opportunities in the Medical Supply Chain
The Kenya Medical Supplies Agency (KEMSA) is a State Corporation established in 2000 with the mandate to Procure, Warehouse and Distribute medical commodities to over 6,000 public health facilities countrywide.
The Agency wishes to recruit competent staff to fill existing vacancies in
various departments as outlined below:Employment Opportunities in the Medical Supply Chain
The Kenya Medical Supplies Agency (KEMSA) is a State Corporation established in 2000 with the mandate to Procure, Warehouse and Distribute medical commodities to over 6,000 public health facilities countrywide.
1. Customer Service Manager
Grade SA3
Ref. No. CSM/HR/01/2012
Purpose Statement
Reporting to the Operations Director, the job holder will be responsible for ensuring continuous, timely and efficient supply of essential medical commodities to public health facilities in the country.
Responsible for sales and marketing of the KEMSA SSD commodities, training the health facilities
in rational drug use. He/she will also ensure that customers’ needs and expectations are fully met.
Principal Accountabilities
- To
manage customer Service function;
- To
develop and implement customer service strategies;
- To
obtain and respond to feedback from Health Care personnel involved in drug
management at Provincial, District and Rural Health Facilities on product
requirements/performances and service levels;
- Ensure
service teams are properly trained in Policy and Procedures, customer
service techniques; Product Knowledge and training on Rational drug use;
- To
relay relevant quality related information to Quality Assurance Manager;
- To
obtain monthly receipts, usage and stock holding for national health
facilities;
- Analyze
and evaluate results on a monthly and quarterly basis, and take the
necessary corrective action in order to achieve desired customer
satisfaction levels;
- Provide
the relevant accurate input into the customer requirements forecasting
process to ensure optimal inventory availability at all times including at
customer facilities;
- To
establish and maintain good relationships with entire customer base.
- Develop
business plans for Customer Service department
- Suggest
product innovations as per customer requests and involve relevant sections
of the Agency;
- Preparing
and implementation of performance management systems and achievement of
set targets in the Agency.
- Perform
any other responsibilities as may be necessary to achieve the Agency’s
objectives or as may be assigned by the management.
Qualification, knowledge, skills and experience required
- The
ideal candidate should have relevant University Degree in pharmacy,
medicine or relevant medical/pharmaceutical sciences
- Should
possess a Postgraduate Diploma/Degree in Business Administration, sales
and Marketing, Supplies Management or Strategic Management
- Have
a sound understanding of the public health sector
- Be
a person of high integrity, have good negotiating and problem solving
skills and demonstrate ability to plan, coordinate and organize manpower
and resources.
Personal attributes:
- Ability
to communicate effectively both orally and verbally with external parties
and senior managers.
- Have
good analytical and problem solving skills.
- A
self-starter with excellent organisational, planning, controlling and
interpersonal skills.
- Must
be a person of high integrity.
- Must
be a team player.
2. Management Accountant
Grade SA4
Ref. No. MA/HR/01/2012
Purpose Statement
Reporting to the Finance Manager, this position will be charged with the following responsibilities:
Grade SA4
Ref. No. MA/HR/01/2012
Purpose Statement
Reporting to the Finance Manager, this position will be charged with the following responsibilities:
- Preparation
of timely annual and quarterly management Accounts for presentation to
management and the Board.
- Ensure
observance of financial/budgetary discipline and controls.
- Organization
and management of the Management accounting function.
- Maintain
and develop product costing systems.
Principal Accountabilities
- Staff
development and supervision.
- Plan
and control the day-to-day activities of the section to ensure that the
information provided is accurate and timely.
- Provide
accurate and up-to-date product cost information so that product prices
can be maintained at levels which will ensure that KEMSA profit targets
are attained.
- Prepare
accurate, timely and cost effective management accounts and highlight
variances from budget so that management and the Board can take effective
action to improve operating performance.
- Evaluate
stock holdings and determine valuations which reflect accurate costs and
conform to both the KEMSA and International Accounting guidelines and
standards.
- Liaise
with Directors and senior managers regarding the establishment of
effective information systems, recommending changes and developments to
the Finance Manager and ICT Manager.
- Ensure
submission of depot financial returns.
- Preparation
of budgets and ensuring budgetary control.
- Reviewing
existing rates and tariffs to reflect competitive pricing of KEMSA
products and services.
- Ensuring
that income tax and other relevant returns are accurately and promptly
submitted as per KRA deadlines.
- Supervise
the stock control function, plan and implement cycle, annual and semi
annual stock takes.
- Undertake
any other duty assigned by the Manager – Finance.
Knowledge, Skills and Experience
The applicant must:
The applicant must:
- Have
at least a first degree in Accounting, Business Administration or
Economics from a recognised institution.
- Must
be a CPA (K) or related qualification.
- Minimum
of 5 years relevant experience.
- Good
knowledge of large Application systems, and proficiency in the use of
computer packages.
- Must
be a member of relevant accounting professional body.
Personal Attributes:
- Ability
to communicate effectively both orally and verbally with external parties
and senior managers.
- Have
good analytical and problem solving skills.
- A
self-starter with excellent organisational, planning, controlling and
interpersonal skills.
- Must
be a person of high integrity.
- Must
be a team player.
3. Financial Accountant
Grade SA4
Ref. No. FA/HR/01/2012
Purpose Statement:
Reporting to the Finance Manager, this position will be charged with the following responsibilities:
Grade SA4
Ref. No. FA/HR/01/2012
Purpose Statement:
Reporting to the Finance Manager, this position will be charged with the following responsibilities:
- Ensure
observance of financial discipline and controls.
- Organization
and management of the Financial accounting function.
- Cashflow
management.
- Implement
sound financial management policies and strategies.
Principal Accountabilities
- Staff
development and supervision.
- Approval
of payment and other vouchers subject to the set limits.
- Updating
of computer data posting batches and resolving mis-postings.
- Establish
and implement procedures and standards for financial reporting so that all
KEMSA financial transactions are accurately and promptly recorded (SOPs).
- Ensure
all the cash sales and other receipts are promptly accounted for and
banked in the authorized accounts.
- Manage
the credit control operation so that KEMSA promptly receives all its dues,
and that outstanding credit is kept within targeted limits.
- Investigate,
monitor and assess the creditworthiness and financial soundness of the
current and potential customers, recommending a suitable approach when it
appears that problems might occur.
- Investigate
and recommend improvements to KEMSA’s financial systems, credit and cash
flow policies/procedures to contribute to sound management.
- Preparation
of financial statements and submission in accordance with the State
Corporation Act, and International Financial Reporting Standards (IFRS).
- General
ledger administration as a basis of preparing the financial statements.
- Provide
the liaison with external auditors in audit of draft accounts.
- Oversee
agency accounts in support of business.
- Effective
planning of the Agency cash flow.
- Bank
reconciliation and banking services coordination
- Monitor
and control KEMSA cash flow in accordance with established policy.
- Managing
fixed assets portfolio register.
- Ensuring
that the general ledger is accurately administered for integrity and
accurate financial reports.
- Perform
any other duties assigned from time to time by manager Finance.
Knowledge, Skills and Experience
The applicant must:
The applicant must:
- Have
at least a first degree in Accounting, Business Administration or
Economics from a recognised institution.
- Must
be a CPA (K) or related qualification.
- Minimum
of 5 years relevant experience.
- Good
knowledge of large Application systems, and proficiency in the use of
computer packages.
- Must
be a member of relevant accounting professional body.
Personal attributes:
- Ability
to communicate effectively both orally and verbally with external parties
and senior managers.
- Have
good analytical and problem solving skills.
- A
self-starter with excellent organisational, planning, controlling and
interpersonal skills.
- Must
be a person of high integrity.
- Must
be a team player.
If you believe you are the right candidate and can clearly
demonstrate your ability to meet the criteria given above, please submit your
application together with copies of your certificates, detailed CV, stating
your current position, current remuneration level, email and telephone contacts
quoting the respective reference number for the position being applied for so
as to reach us on or before 6th April 2012 addressed to:
The Chief Executive Officer,
Kenya Medical Supplies Agency (KEMSA)
13 Commercial Street, Industrial Area,
P.O. Box 47715, 00100 Nairobi, Kenya
Any direct or indirect canvassing for these positions will lead to automatic disqualification of candidates.
‘The Kenya Medical Supplies Agency is an equal opportunity employer
The Chief Executive Officer,
Kenya Medical Supplies Agency (KEMSA)
13 Commercial Street, Industrial Area,
P.O. Box 47715, 00100 Nairobi, Kenya
Any direct or indirect canvassing for these positions will lead to automatic disqualification of candidates.
‘The Kenya Medical Supplies Agency is an equal opportunity employer