UNOPS helps its
partners in the United Nations system meet the world’s needs for building
peace, recovering from disaster, and creating sustainable development.
UNOPS is known for its ability to implement complex projects in all types of environments around the globe.
In an effort to promote organizational excellence, UNOPS seeks highly qualified individuals for the following position:
Vacancy DetailsUNOPS is known for its ability to implement complex projects in all types of environments around the globe.
In an effort to promote organizational excellence, UNOPS seeks highly qualified individuals for the following position:
Vacancy Code: MASOM1112_243
Post Title: Administrative & Finance Assistant
Post Level: LICA 3 Equivalent to G5
Org Unit: Mine Action Programme - Somalia
Duty Station: Mogadishu, Somalia
Duration: 12 Months (Renewable - subject to availability of funds)
Closing Date: 27th February, 2012
Organisational Context
The UN Somalia Mine Action Programme (UNSOMA) is operating under the responsibility of the United Nations Mine Action Service (UNMAS), executed by UNOPS.
The Mine Action Programme in Somalia started in Somaliland (1992-1993,1997-1998 and 1999-present), and Puntland (2003-2005), and has implemented capacity building projects, provided technical assistance for the national Somaliland and Puntland Mine Action Centres and the Police Explosive Ordnance disposal teams.
In South Central Somalia, UNSOMA is expanding the activities in support of the African Union Mission in Somalia (AMISOM).
In complement to the provision of capacity building and support for the AMISOM forces to undertake EOD (Explosive Ordnance) activities in Mogadishu to reduce the large amounts of Explosive Remnants of War (ERW) and stockpiles throughout the city, Police EOD teams are deployed in Mogadishu in concert with an emergency Mine Risk Education initiatives to reach the large numbers of returnees for provision of humanitarian assistance.
Other regional offices will be established during the current year.
UNSOMA has an office in Nairobi to provide managerial and support functions for the Regional Offices in Somalia.
Duties and Responsibilities
Under the direct supervision and daily reporting to the Program Support Officer (PSO), the incumbent will perform the following duties and responsibilities:
Key functions:
- Assist
in production of monthly payroll.
- Assist
in the preparation of monthly attendance sheets for all staff.
- Manage
the monthly accounts for private and official telephone bills.
- Assist
in the preparation of DSA and other allowances claims for all staff.
- Manage
the incoming and outgoing mail system.
- Assist
in the management of the operational advances and petty cash accounts.
- Assist
in the preparation of the requests for operational advances.
- Assist
in the reconciliation of operational advances and petty cash.
- Advise
all staff on rules and regulations pertaining to UNOPS administration and
finance issues.
- Acts as
a liaison between Mogadishu bank and UNOPS office.
- Assist
in general administration of the office and any other tasks as required by
the PSO.
Education and Experience
Education:
Education:
- Secondary
Education
- Specialized/Degree
certification in either Administration or Finance.
- 4-5
years Experience
- Experience
in administrative and finance procedures
- Experience
in filing systems
- Computer
literate (MS Office)
- Fluent
in English (oral and written)
- Ability
to work in a gender-equal and multi-cultural environment
Professionalism:
- Good
inter-personal and communications skills and the ability to interact
readily with UN staff members at all levels
- Good
report writing skills
- Ability
to interact and liaise with all levels of sources, i.e. local Somali
sources, international sources, Transitional Federal Government (TFG) and
Ethiopian sources and in particular their information units;
- Ability
to work under strict deadlines and under stressful conditions.
Language
- Fluency
in written and spoken English is required.
- Good
knowledge of colloquial Somali and dialects of Somali clans in South
Central Somalia is required.
Other requirements
- Candidates
should be skilled in office-related computer applications.
- Experience
with a UN Mine Action Centre or Demining NGO will be an advantage.
- Good
written communication and report writing skills.
- Candidates
with experience in South Central Somalia and knowledge of bordering
countries and the dynamics of cross border security related incidents are
encouraged to apply.
Submission of Applications
Qualified candidates may submit their application, including a letter of interest, complete Curriculum Vitae and an updated United Nations Personal History Form (P.11) (available on our website), via e-mail to somaliamineaction@unops.org.
Kindly indicate the vacancy number and the post title in the subject line when applying by email.
Additional Considerations
Qualified candidates may submit their application, including a letter of interest, complete Curriculum Vitae and an updated United Nations Personal History Form (P.11) (available on our website), via e-mail to somaliamineaction@unops.org.
Kindly indicate the vacancy number and the post title in the subject line when applying by email.
Additional Considerations
- Applications
received after the closing date will not be considered.
- Only
those candidates that are short-listed for interviews will be notified.
- Qualified
female candidates are strongly encouraged to apply.
- UNOPS
reserves the right to appoint a candidate at a level below the advertised
level of the post.