UNOPS
helps its partners in the United Nations system meet the world’s needs for
building peace, recovering from disaster, and creating sustainable development.
UNOPS is known for its ability to implement complex projects in all types of environments around the globe.
In an effort to promote organizational excellence, UNOPS seeks highly qualified individuals for the following position:
Post Title: Procurement Assistant
Post Level: LICA 3 Equivalent to G5
Org Unit: Mine Action Programme - Somalia
Duty Station: Nairobi, Kenya
Duration: 12 Months (Renewable - subject to availability of funds)
Closing Date: 17th February, 2012
Organisational Context
The UN Somalia Mine Action Programme (UNSOMA) is operating e under the responsibility of the United Nations Mine Action Service (UNMAS), executed by UNOPS.
The Mine Action Programme in Somalia started in Somaliland (1992-1993, 1997-1998 and 1999-present), and Puntland (2003-2005), and has implemented capacity building projects, provided technical assistance for the national Somaliland and Puntland Mine Action centres and the Police Explosive Ordnance disposal teams.
In South Central, UNSOMA is expanding the activities in support of the African Union Mission in Somalia (AMISOM). In complement to the provision of capacity building and support for the AMISOM forces to undertake EOD (Explosive Ordnance) activities in Mogadishu to reduce the large amounts of ERW (Explosive Remnants of War) and stockpiles throughout the city, Police EOD teams are deployed in Mogadishu in concert with an emergency Mine Risk Education initiatives to reach the large numbers of returnees for provision of humanitarian assistance. Other regional offices will be established during the current year.
UNSOMA has an office in Nairobi to provide managerial and support functions for the Regional Offices in Somalia.
Duties and Responsibilities
Under the direct supervision of the Head of Support Services, and daily reporting to the Procurement Specialist, the incumbent will perform the following duties and responsibilities:
Key functions:
Carry out procurement for the Mine Action Program including
- Prepare
bidding documents (Request for quotations, requests for Proposals and
Invitations to Bid) FQ, for goods and services.
- Prepare
evaluations and awards for appropriate approval authority.
- Issue
contracts and purchase orders upon approval.
- Ensure
proper filing and archiving of finalised procurement processes as per
procurement manual requirements.
- Assist
with preparation of bid analysis and pass these on for technical
evaluation or advice before orders are placed or presented to the
purchasing committee.
- Respond
to queries from projects, clients, companies, etc. regarding procurement
related matters.
Education and Experience
Education:
Education:
- Secondary
education level is mandatory. A University degree in the area of
procurement or any related field would be an asset;
- Professional
certification in the field of procurement (from Chartered Institute of
Purchasing and Supply or elsewhere) a plus;
- At
least 4 to5 years progressively responsible experience is required,
preferably including at least 2 years in specialized areas of procurement.
Work experience in an international organization is an asset;
- Ability
to translate and apply business acumen and technical expertise into UNOPS
operations
- Competent
level of computer literacy - MS Office as a minimum;
- Experience
directly relevant to establishment and development of new tools for
improvement of support services;
- Must
be able to meet timeline for delivery of products and services to clients.
- Any
other duties as may be given by the Procurement Specialist.
Professionalism:
- Good
interpersonal and communications skills and the ability to interact
readily with UN staff members at all levels.
- Must
have keen sense of ethics and integrity in dealing with clients and
service providers.
- Ability
to work under strict deadlines and under stressful conditions.
- A
sound knowledge of UNOPS/UN financial rules is an added advantage.
- Sound
Computer skills, in particular MS Word, Excel, PowerPoint, Atlas and
Imprest.
- Ability
to work in a multi-national/multi-cultural environment.
- Ready
to travel for short missions to Somalia
Language
Fluency in written and spoken English is required.
Other requirements
Fluency in written and spoken English is required.
Other requirements
- Experience
with a UN Mine Action Centre or Demining NGO will be an advantage.
- Good
written communication and report writing skills.
Submission of Applications
Qualified candidates may submit their application, including a letter of interest, complete Curriculum Vitae and an updated United Nations Personal History Form (P.11) (available on our website), via e-mail to somaliamineaction@unops.org.
Kindly indicate the vacancy number and the post title in the subject line when applying by email.
Additional Considerations
Qualified candidates may submit their application, including a letter of interest, complete Curriculum Vitae and an updated United Nations Personal History Form (P.11) (available on our website), via e-mail to somaliamineaction@unops.org.
Kindly indicate the vacancy number and the post title in the subject line when applying by email.
Additional Considerations
- Applications
received after the closing date will not be considered.
- Only
those candidates that are short-listed for interviews will be notified.
- Qualified
female candidates are strongly encouraged to apply.
- UNOPS
reserves the right to appoint a candidate at a level below the advertised
level of the post.