Job
Title: Logistics
Officer
Department: Logistics
Programme Area: Kenya Turkana Base
Final Responsible: Project Coordinator
Direct Supervisor: Operations Manager
Staff Directly Supervised: Logistics Assistant/Store-Keeper
Relationships Internally: Logistics staff, Finance, Health staff and PC
Relationships Externally: Transporters,
suppliers, UN/NGO’s with approval of PCDepartment: Logistics
Programme Area: Kenya Turkana Base
Final Responsible: Project Coordinator
Direct Supervisor: Operations Manager
Staff Directly Supervised: Logistics Assistant/Store-Keeper
Relationships Internally: Logistics staff, Finance, Health staff and PC
Overall objectives
- To
contribute to Merlin’s overall objective and the implementation of it’s
program
- To
implement and promote adherence of Merlin logistics systems and procedures
- To
organise and manage all logistics processes, including storekeeping and
warehousing, transport and vehicle management, inventory and asset
management as well as the related administrative procedures, for Merlin
operations.
- To
support the program department in all logistic manners
Procurement
- To
implement and monitor procurement systems, in accordance with Merlin policies
and procedures.
- To
comply completely with the Merlin Kenya financial guidelines at all times.
- To
process all the SRQ/ SRP’s duly authorized and approved by the relevant
departments within the shortest time
- To
collect all orders for Nairobi and forward once every 2 weeks to the head
office
- To
update the base order follow up and inform other departments of status of
their orders (both local and from head office)
- To
ensure that all invoices are processed by the end of each calendar month
- Focal
point in the implementation of Merlin’s visibility
Equipment & Asset management
- Supervise
maintenance and repairs of all mentioned equipment and follow up with
Nairobi / Suppliers
- To
inform both the Operations Manager and the IT –officer of any technical
defaults on any of the equipment.
- Facilitate
the means for each key-staff to make a back up of his / her data.
- To
ensure an updated anti-virus on all working computers
Security
- To
continually monitor and assess the security of areas in which Merlin
activities and staff movements take place.
- To
support the PC in the development of the SOP’s for the program area
according to country guidelines
- To
implement the security plans, standard operating procedures and
communication procedures
- Ensure
that all communication equipment is working
- Ensure
a regular contact is kept with field teams and HQ according to the
Security plan
- To
ensure that the emergency stocks are kept to the appropriate level and
monitor expiry dates
- To
make the security reports according to the instructions of the PC and the
Log Co
Vehicle/fleet management
- Oversee
the management of the Merlin fleet including Merlin and rented vehicles,
ensuring Logistics Assistant and Drivers adhere to service schedules at
all times.
- Regulate
the use of vehicles and communications equipment.
- Monitor
the movements and security of all the field teams through communicating by
radio in accordance with the security guidelines and current security
status.
Rehabilitation:
- To
make assessments for rehabilitation needs of Merlin and or partner
premises
- To
prepare and supervise any rehabilitation related activities if needed with
the support of a professional engineer
- To
oversee the maintenance and upkeep of the office and guesthouse and
monitor the use of materials
Warehousing
- To
ensure that stock records and inventories for all items and locations in
Turkana are kept up to date and regular stock checks are completed.
- Make
a physical check / count every month of the stock and running commodities
(fuel etc)
HR
- To
supervise and support the Logistics Assistant/Store-keeper
- To
set objectives and be responsible for their performance
- To
conduct appraisals in accordance with Merlin standards for all line
managed staff
- To
have weekly meetings with the Logistics Assistant in order to optimize
performance
Other:
- To
establish and maintain good contacts with suppliers, government offices,
UN agencies and other NGOs with regards to logistical matters.
- To
report monthly by the 5th on all logistics activities to the Operations
Manager and Logistics Coordinator in accordance with Merlin logistics
reporting procedures and templates.
- To
assist the Operations Manager with logistics advice during the drawing up
of new project proposals.
- To
perform any other duties as assigned by the Operations Manager.
How to Apply
All applications should be sent to:
HR Department,
Merlin, Nairobi Office,
P.O Box 3350 – 00200,
Nairobi, Kenya
OR Email to: recruitment@merlin-kenya.org
Application deadline is 5:00pm on 10th February 2012.
Please note that only short listed candidates will be contacted.
All applications should be sent to:
HR Department,
Merlin, Nairobi Office,
P.O Box 3350 – 00200,
Nairobi, Kenya
OR Email to: recruitment@merlin-kenya.org
Application deadline is 5:00pm on 10th February 2012.
Please note that only short listed candidates will be contacted.