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Customs Specialist and Production Planner Jobs in Kenya

As a world leading company in food processing and packaging, Tetra Pak’s motto “PROTECTS WHAT’S GOODTM “reflects the philosophy upon which we conduct our business in order to make food safe and available, everywhere.

Operating in more than 165 markets with over 20,000 employees, Tetra Pak believes in responsible industry leadership, creating profitable growth in harmony with good corporate citizenship and a sustainable approach to business.

We work closely with our suppliers and customers on preferred processing and packaging solutions to provide convenient, innovative and environmentally sound products to millions of people worldwide.

Contract Terms: The below positions are strictly one year non-renewable contracts.

Customs Specialist

This position appeals to candidates who are results oriented, with excellent analytical and problem solving skills.

Someone with excellent knowledge on the bonds processes, who is flexible and can maintain attention to detail in a busy working environment whilst maintaining consistency and courtesy.

Scope of the Job

The holder of this position, who will report to the Supply Chain Manager, will manage the government incentive schemes by timely reconciliation and cancellation of bonds so as to ensure uninterrupted material supply and production operations.

Setting up and maintaining a robust filing system to facilitate completeness and ease of access to relevant documentation is critical to this role.

Main Responsibilities

Bonds Reconciliation

  • Prepare TREO/EGPSP documents and submit to Treasury for approval
  • Process bonds with approved controls from Treasury with the Insurance service provider and customs
  • Assist in queries regarding TREO/EGPSP with customs and clearing agents
  • Follow up for Sugar permit with Kenya Sugar board
  • Follow up with shipping and order management teams to ensure all export documents are returned in readiness for VAT/TREO/EGPSP reconciliation with KRA
  • Reconcile the company’s imports under TREO/EGPSP for audit with customs
  • Account for all customs bonds under TREO/EGPSP issued by KRA and Insurance Service Provider by cancelling bonds with customs and Insurance Service Provider after KRA audit
  • Respond to all customs queries regarding TREO/EGPSP
  • Account for the guarantee facility allocated by the company and Insurance Service Provider
Import Files Management
  • Set up and maintain a robust system for import files management
  • Document and maintain a procedure for handling of imports documents
  • Conduct periodic system audits on the filing system and documents movement
  • Implement 5S in the filing system
Managing relationship with Customs Office
  • Establish and maintain a working relationship with customs office
  • Fast track progress on submitted files for audit completion
  • Proactively handle queries raised by Customs office and keep involved parties informed on progress made
  • Uphold company values when dealing with external stakeholders
  • Minimum of 4 years experience in a busy FMCG
  • Degree/Diploma in Business Administration/Management
  • Diploma in C & F Shipping Management/Accounting
  • Good computer skills including working knowledge of MS Office
Core Competencies, Skills & Abilities
  • Integrity
  • Accountability & Responsibility
  • Accurate
  • Analytical thinking
  • Results-oriented
Production Planner

This position will appeal to suitably qualified individuals who are results oriented with excellent analytical and problem solving skills.

Ability to work with complex data and challenge status quo is critical for this job.

We require someone who is highly motivated, flexible and able to work with minimum supervision in a busy environment.

Scope of the Job

This position is responsible for assisting the Supply Chain Manager to analyze and communicate the impact of rolling forecast on plant capacity utilization levels.

The holder will provide leadership on development of seamless customer order fulfillment plans, support factory performance through effective and efficient capacity planning to boost Overall Equipment Efficiency while controlling cost and waste levels.

He/she will co-ordinate flow of information among production, commercial, Customer Service Representatives and other supply chain functions on orders and material requirements. This position is expected to be the primary contact point for inter-company demand/supply management for TPEA Factory.

Main Responsibilities

Production planning
  • Optimizes plant capacity utilization and highlights capacity bottlenecks and opportunities
  • Co-ordinates with materials planning team on production requirements
  • Confirms sales orders to Customer Service Representative (CSR)
  • Communicates lead times and quantities to CSR
  • Executes Block planning to ensure efficient product runs
  • Develop customer focused production schedules
  • Execute production plan in a logical and cost effective way
  • Coordinate the weekly planning meeting with the process managers
  • Responsible to ensure factory perfect confirmation and perfect deliveries are on target
  • Optimize production efficiency by minimizing factory costs by controlling overtime and process waste reduction while meeting customers demands
  • A key member of factory team that reviews daily performance in daily management system
  • Involvements on quarterly stock take
Inter-Company Packaging Material export business
  • Co-ordinate with Inter-company CSRs to ensure sales plans and orders placed on the converting factory are realistic.
  • Analyze and engage the customers on accuracy of rolling forecast data
  • Proactively engage customers and shipping on potential delays to order fulfillment and remedial measures
World Class Manufacturing role
  • Supply chain improvement team on perfect delivery and perfect confirmation, adherence to schedule and supply chain cost
  • Member of Focus improvement pillar
Computer systems
  • Proplanner super user in charge of master data and training
  • Super user in C-Plan responsible for training
  • Super user of P2
  • Business objects
  • SAP
  • Prepare shipping update/GIT and circulate to the relevant parties
  • Prepare monthly supply chain KPI report .i.e. adherence to schedule
  • Prepare weekly sales order report
  • Minimum of 4 years experience in a busy FMCG
  • Bachelors in business related field
  • Computer Knowledge; Microsoft office, SAP and P2
Core Competencies, Skills & Abilities
  • Integrity
  • Accountability & Responsibility
  • Accurate
  • Analytical thinking
  • Results-oriented
  • Planning & Organization
If you think you match the above requirements, please send us your application with an up-to-date curriculum vitae, citing your current remuneration package, to: 

The Human Resources & Communications Director
Tetra Pak Limited 
P.O. Box 78340, 00507, 

or email address: to reach us on or before 24th February 2012. 

Any incidence of canvassing will lead to candidate’s disqualification.

Only short-listed candidates will be contacted.

Tetra Pak is an Equal Opportunity Employer.

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