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Programme Administrator Job Vacancy

Somalia Programme

Norwegian People’s Aid (NPA) is the humanitarian organization of the Norwegian trade union movement.

In its work NPA is guided by the values of national and international solidarity, human dignity, freedom and equality.

NPA is a voice for the vulnerable, the poor and the oppressed in Norway and abroad. Today, NPA is one of the largest Norwegian NGOs.

NPA has been involved in the complex political emergency in Somalia since 1994; facilitating provision of humanitarian and development assistance primarily in Sool and Sanaag Regions (and more recently in Mudug Region) in northern Somalia.

NPA’s interventions in Somalia comprise a good mix of vital service delivery as a response to the humanitarian emergency situation as well as a number of recovery and development initiatives, which have enabled communities in these regions cope with the humanitarian crisis in the country.

NPA Somalia programme is currently seeking to fill in the following vacant position:

Programme Administrator 

Location of Work: Nairobi, Kenya (with 20% travel to project locations in Somalia)

Key responsibilities for this position will include but not limited to:

  • Ensuring both project and personnel files are in order.
  • Timely preparation of payment forms as required.
  • Coding of partners accounting and Las Anod field visit monthly expenses.
  • Manage the Office support Staff at the NPA Nairobi Office.
  • Ensure general cleanliness of the office and office compound.
  • Timely travel booking and confirmation of same.
  • Request for visas for staff members.
  • Timely request of requisition and subsequent purchases.
  • Timely payment of office bills/utilities.
  • Timely purchase of office stationary and kitchen/garden tools.
  • Ensuring constant and regular communication with the field office and partners.
  • Assisting the country Director to maintain regular communication with Donors.
  • Managing kitchen and stationary stores.
  • Focal person for health, group life insurance and other service providers.
  • Maintaining the diary for coordination of Somalia Programme activities.
Qualification and Experience
  • Relevant degree/diploma and/or combination of experience and qualifications.
  • Certificate in administration and/or accounting/book keeping desirable.
  • Five years office management experience in an NGO setting.
  • Computer proficiency in Word, Excel, Outlook and PowerPoint.
  • Strong organizational skills and the capacity to analyse and prioritise needs.
  • Capacity to work under pressure and to meet tight deadlines.
  • Strong English communication skills (oral and written).
  • Knowledge of Somali language is desirable.
Interested candidates who meet the above criteria should e-mail their applications and detailed CVs online to: 27th January 2012. 

Only shortlisted candidates will be contacted. 

Interviews will be held on Tuesday, 31st January 2012 and the successful candidate is expected to start working on Monday 6th February 2012.

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