Personal
Assistant
Company Profile
Our client is a manufacture of beauty and hair products
Location: Nairobi
Main Responsibility
Company Profile
Our client is a manufacture of beauty and hair products
Location: Nairobi
Main Responsibility
- Provide
personal administrative support to the MD.
- Duties
include general clerical, receptionist and project based work.
- Project
a professional company image through in-person and phone interaction
Preferred Qualifications
- Should
have a Diploma/bachelors degree preferably business oriented
- Must
have good report writing skills
- Must
be absolutely polished in presentation and must be keen in
- Should
be extremely eloquent and my.
- Knowledge
of Microsoft Office and telephone protocol.
- Must
be very confidential in how they handle documents and information.
- Minimum
of 5 years working experience in a similar position
- Marketing
qualifications will be an added advantage
Other Responsibility
- Prepare
correspondence, reports, and materials for publications and presentations.
- Setup
CEO’s travel and accommodation arrangements.
- Maintain
CEO/ Director’s calendar.
- Prepare
and maintain CEO/ Director’s expense report.
- Setup
and coordinate meetings and conferences.
- Create,
transcribe, and distribute meeting agendas and minutes.
- Answer
telephones and handle in appropriate manner.
- Meet
and greet clients and visitors.
- Perform
general clerical duties to include but not limited to: photocopying,
faxing, mailing, and filing.
- Maintain
hard copy and electronic filing system.
- Research,
price, and purchase office furniture and supplies.
- Coordinate
project-based work.
- Supervise
support staff.
- Devising
and maintaining office systems
- Arranging
meetings, taking minutes and keeping notes
- Invoicing
and looking after budgets
- Liaising
with members of staff in other departments or external contacts
- Ordering
and maintaining stationery and equipment supplies
- Organising
and storing paperwork, documents and computer-based information.
KPI’S
- Increase
efficiency within the office and administrative processes.
- Develop
and implement office and administrative policies and procedures.
- Creating
and implementing filing systems for company records and reports.
- Proactively
supporting the management team.
- Effectively
managing internal company logistics
Key Competence
- Reading,
writing, and arithmetic skills required.
- Computer
literate with the ability to learn new software applications.
- Duties
require professional verbal and written communication skills and the
ability to type 60 wpm.
- Must
be perfect in report writing
- Must be ready
to work long and odd hours.
- Visibility
of work requires attention to detail, excellent organizational skills,
time management skills and discretion with confidential information.
- Ability
to work with variety of demands and to priorities tasks requested from a
range of different managers.
- MUST
have good Customer And Public Relations skills
- Possess
excellent interpersonal and communication skills.
- Ability to
multitask and follow instructions
To apply for this position send your CV to mycv@myjobseye.com
quoting the position in the subject line and preferred location.
Kindly also mention your current/ last salary and benefits.
Only shortlisted candidates will be contacted
Kindly also mention your current/ last salary and benefits.
Only shortlisted candidates will be contacted
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