Vacancy Announcement
Position: Human Resources Manager
Line Manager: Administrative Coordinator
Location: Nairobi, Kenya
Duration: 1 year with possibility of extension
Solidarités is an international humanitarian aid organization which provides
assistance to populations who are victims of armed conflict or natural
disasters.Position: Human Resources Manager
Line Manager: Administrative Coordinator
Location: Nairobi, Kenya
Duration: 1 year with possibility of extension
For 30 years, Solidarités has concentrated its action on meeting three vital needs: water, food and shelter.
By carrying out emergency programs, Solidarités has acquired experience end expertise in the fields of access to drinking water and sanitation.
In the Horn of Africa, Solidarités is currently implementing food security, water and sanitation projects in Kenya and Somalia.
1/ Objective of the position
The HR Manager is responsible for the implementation of HR strategies and management of the HR on the Kenya/Somalia mission.
2/ Hierarchy
The HR Manager is under the responsibility of the Administrative Coordinator. The HR Manager will work in collaboration with the Log/Admin Managers on the field.
3/ Keys responsibilities
Note: This list gives the framework of your activities but it is not exhaustive. You may be asked to complete other duties.
A-National Staff
Policies and procedures
- Design,
develop and implement HR policies and procedures (Regulations,
Remuneration, Benefits, Insurance, and Code of Conduct) for national staff
to ensure legal compliance and best practice within Kenya and Somalia.
- Ensure
HR information systems, processes and filing procedures are established
maintained and developed.
- Ensure
they consider local cultural norms, and gender issues, and that all
relevant documentation is translated into appropriate languages.
- Ensure
that Insurances are appropriate and cost effective.
- Regularly
update the Administrative Coordinator on Human Resource statutory
requirements and ensure that Solidarities’ status fulfils these
requirements.
Management and Organisation
- Manage
HR in the Coordination office (12 staffs) and provide specific advice and
guidance to Log/Admin Managers on the field (performance management, legal
compliance, disciplinary procedure, etc…).
- Ensure
that line managers are clear about their responsibilities in ensuring that
Solidarités’ Code of Conduct is adhered to by staff, and support the
implementation of appropriate action in the event of non-compliance.
- Manage
internal conflicts.
- Manage
national staff welfare (registration/cancellation of staff, providers,
etc…).
- Conduct
regular field trips to field offices to monitor and review HR procedures.
Induction and Training
- Coordinate
senior staff induction and ensure that they are aware of humanitarian
principles and Solidarities’ ways of working.
- Identify
staff training needs, planning and implementing suitable training plans.
Recruitment and Selection
- Coordinate
and support all aspects of the recruitment and selection process of
national staff (including job description development, recruitment
planning, advertising and short-listing, selection interviews and tests,
job offers, salary calculations and issuing contracts).
- Keep
updated with relevant new recruitment sources and propose improvements to
processes and selection tools.
Systems Follow Up
- Maintain
an effective HR database and reporting system (Homère).
- Oversee
the maintenance of an effective HR filing system, with proper files
maintained for each staff member, both manually and electronically.
- Ensure
implementation and ongoing management and regular monitoring of tracking
systems for appraisal and annual leave for national staff.
- Ensure
that line managers conduct performance appraisals and set objectives
regularly and on time.
- Monitor
the maintenance of monthly leave schedules, ensuring appropriate levels of
cover at all times through effective annual leave planning.
Payroll
- Manage
the preparation of the staff payrolls.
- Ensure
proper statutory returns computation (NSSF, NHIF and DIT) and submit on
time.
Representation
- Attend
and participate in relevant inter-agency coordination meetings.
- Liaise
with external parties (i.e. specialist advisors, other NGOs) on compliance
issues related to Solidarités’ operations in country.
- Liaise
with state institutions and local authorities (NSSF, NHIF, DIT, NGO
Coordination Board, Immigration, Ministries…).
B-International Staff
Visa/Work Permit/Travel Permit Follow Up
Visa/Work Permit/Travel Permit Follow Up
- Ensure
applications for visa/working permit/travel permit are submitted on time.
- Ensuring
proper follow up of visa/working permit validity.
4/Qualifications and experiences requested
Qualifications:
Qualifications:
- Minimum
Master degree in Human Resources.
Experiences:
- Experience
of HR management in NGO required (5 years)
- Experience
of cross cultural environment
- Experience
of working in a team required
5/ Person Specification
Skills and competences:
Skills and competences:
- High
professional integrity
- Hard
working
- Ability
to propose and put into action new ideas
- Excellent
Computer skills (Word, Excel, Outlook)
Languages:
- English
(working language): fluent, with excellent writing skills.
- Kiswahili
remains desirable skills
Kindly send your cover letter, CV and contact details for 3 referees to the following email address: jobapplication@solidarites-kenya-som.org by closing date, 14th February 2012.
Please clearly indicate the position you are applying for in the title of your email.
Only short-listed candidates will be contacted for an interview.
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