Mercy
Corps has recently been awarded a 3-year program under USAID’s Yes Youth Can
initiative, covering six regions in Kenya; Western, Nyanza, Rift Valley,
Central, Nairobi and Coast.
The core of this program is a Youth Innovate for Change Fund (YICF), which will be a youth-owned, youth-led and youth-managed financial facility to support local solutions for community economic development as it grows in value.
This program aims to appropriately empower Kenyan youth (15-35yrs) to strengthen their socio-economic and political stakes through youth-led and managed initiatives and institutions.
The core of this program is a Youth Innovate for Change Fund (YICF), which will be a youth-owned, youth-led and youth-managed financial facility to support local solutions for community economic development as it grows in value.
This program aims to appropriately empower Kenyan youth (15-35yrs) to strengthen their socio-economic and political stakes through youth-led and managed initiatives and institutions.
General Position Summary:
The Operations Department provides program support functions for the Country and Field Offices including Procurement, Logistics Human Resources and Administration. The Human Resource Officer is tasked with managing and coordinating all personnel matters in the six regions mentioned including Nairobi.
The office management requires the standardized implementation of all Human Resources policies and procedures with involvement and oversight of the day to day activities. The Human Resource Officer will ensure timely reports and updates are provided back to staff, field offices and program management.
The Human Resource Officer works closely with their counterparts in Field Offices, Program and Finance Management on recruitment of staff and human resource planning.
Essential Job Functions:
- Ensure
the uniform implementation of Mercy Corps’ Human Resources guidelines, as
well as donor guidelines where applicable, across field offices
- Ensure
the recruitment of national staff adheres to the standing Recruiting
Policies and Procedures of MC Kenya
- Responsible
for maintaining personnel files for all staff – including recruitment
documents, CVs, valid contracts, PAFs, timesheets, employee data sheets,
disciplinary papers and performance evaluations:
- Ensure
participation of HR Department in interviews for new staff;
- Ensure
Salaries and benefits adhere to Mercy Corps salary scales and standing
protocols:
- Ensure
Mercy Corps Kenya personnel policies strictly adhere to Kenyan labour law
as applicable. The includes payment of appropriate taxes, benefits etc.;
- Maintain
a tracking system for all types of leave of all employees;
- Maintain
up-to-date staffing lists by program and department;
- Ensure
that employee performance evaluations are completed as scheduled;
- Ensure
that all national staff have an up-to-date relevant job description;
- Maintain
annual holiday schedule including determination of exact holidays in
advance of the holiday (as possible) and inform all staff;
- Coordinate
coverage for operations during annual leave of key national staff with
Head of Office or Operations Manager;
- Oversee
the monthly procedure of timesheets for all staff including collection,
review and compilation into payroll; train new staff on timesheet
procedure;
- Process
monthly payroll in conjunction with Payroll finance staff and ensure
payroll is delivered in a timely manner to all provinces;
- Maintain
national staff I.D. cards;
- Assist
with operational budget for staff coverage as requested;
- Maintain
an updated and executable human Resource Plan on a regular basis. This
plan should be shared as part of report to the Director of Operations
/Country Director.
- Responsible
for the orientation of all new, national staff on Mercy Corps Kenya
systems, policies and procedures;
- Ensure
all new staff receives copies of the Kenyan National Staff Policy Handbook
and are alerted to benefits. Continue with support and advice on policies,
as required;
- Advise
staff (national and international) on disciplinary procedures;
- Advise
staff (national and international) on raise policies and procedures;
- Assist
Head of Offices in conducting or arranging for trainings and/or other
human resource development activities;
- Oversee
the clearance of terminated employees, as per MC Kenya policies and
procedures;
- Participate
in disciplinary, hiring and termination meetings with program staff upon
request;
- Maintain
confidentiality of all national staff personnel issues including
disciplinary procedures and contracts/ pay rates;
- Conduct
himself/herself both professionally and personally in such a manner as to
bring credit to Mercy Corps and to not jeopardize its humanitarian
mission.
- Other
duties as assigned.
Organizational Learning
As part of Mercy Corps’ agency-wide Organizational Learning Initiative, all team members are responsible for spending 5% of their work time in formal and/or non-formal professional learning activities.
Accountability to Beneficiaries
Mercy Corps team members are expected to support all efforts towards accountability, specifically to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.
Supervisory Responsibility: NA
Accountability: Compliance with MC and USAID regulations and policies
Reports Directly To: Director of operations
Works Directly With: CoP’s, Program Manager, Finance Manager, Heads of offices.
Knowledge and Experience:
As part of Mercy Corps’ agency-wide Organizational Learning Initiative, all team members are responsible for spending 5% of their work time in formal and/or non-formal professional learning activities.
Accountability to Beneficiaries
Mercy Corps team members are expected to support all efforts towards accountability, specifically to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.
Supervisory Responsibility: NA
Accountability: Compliance with MC and USAID regulations and policies
Reports Directly To: Director of operations
Works Directly With: CoP’s, Program Manager, Finance Manager, Heads of offices.
Knowledge and Experience:
- A
minimum of 3 years of experience working in international relief or
development in management of human Resource and administration with an
international NGO.
- Previous
experience with a USAID grant
- BA/BS
or equivalent in a relevant field. Professional training and experience in
Human Resource Management and development desired.
- Demonstrated
experience in understanding Kenya labour laws
- Familiarity
with Mercy Corps Office in a Box, Finance and compliance systems.
- Excellent
computer skills in Excel
- Demonstrated
ability and desire to train and build capacity of staff.
- Fluency
in written and oral communication in English required.
Success Factors:
- Demonstrated
ability to provide leadership and communicate effectively with team
members of varied personalities
- Demonstrated
capacity to manage diverse teams in high-pressure context.
- Demonstrated
ability to train, coach and build capacity of staff of varying skill,
experience and aptitude levels. Building the capacity of staff will be a
key success factor.
- Demonstrated
flexibility and creativity in planning and problem solving.
- Proven
ability to learn quickly, take initiative, and be accountable for results.
- Awareness
of and sensitivity to multi-cultural international development work.
- Even
temperament and a good sense of humor are appreciated.
- Proven
ability to follow procedures and meet deadlines.
- Commitment
to transparency, accountability and compliance with donor, organizational
and national policies and regulations.
The position will be based in Nairobi, with 25% field travel.
Interested candidates who meet the above required qualifications and experience should submit on or before Jan 30th Jan 2012 at 4.00 p.m. a cover letter, detailed Curriculum Vitae (CV) listing three professional references (including a recent or supervisor) to hrkenya@ke.mercycorps.org
Applicants must clearly indicate on the email subject “Application for the position of "Human Resource Officer”.
Applications without this subject heading will be disqualified.
Please do not attach any certificates.
Potential candidates will be interviewed as applications are received.
Only qualified short-listed candidates will be contacted
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