Position: Front Office / Admin
Assistant
Department: Finance & Admin
Reports To: Finance and Admin Manager
Nature and Scope of the Position
The position reports to the Finance Manager.
Duties
Department: Finance & Admin
Reports To: Finance and Admin Manager
Nature and Scope of the Position
The position reports to the Finance Manager.
Duties
- Answering
and directing calls
- Managing
stationery and office supplies
- Recording
spares/consumables dispatched
- Following
up on unsigned cheques to ensure they are signed
- Dispatching
and recording all the signed cheques in a black book
- Call
the suppliers whenever their cheques are ready for collection.
- Coordinating
interviewees during interviews
- Keeping
records of one for one spares returned
- Daily
updating of goods dispatched update & sending a weekly report to the
logistics manager.
- Reporting
unsuccessful /pending deliveries to the logistics manager with an
explanation.
- Make
sure that all deliveries are done on time.
- Assisting
the sales people in the tendering process, e.g. Making sure that the bid
purchase forms are well signed, following up with finance to purchase the
tenders on time.
- Directing
quests and customers to the respective people.
- Assisting
CRM and service departments to make calls during business events.
- Reporting
telephone breakdown to Telkom and following up for reconnections
- Following
up on cabinet repairs, bulbs, and any other furniture
- Making
sure the office is clean.
- Receiving
and directing visitors to the respective places
- Any
other duty as assigned
Job Specification
Qualifications
Academic
Qualifications
Academic
- Diploma
in business Administration/ front office
- Professional
qualification will be an added advantage
Experience
- 2
years in Front office/ admin
Work related skills
- Good
organizational skills
- Aggressive
and Result Oriented
- Ability
to handle pressure.
- Able
to work independently with minimal or no supervision
Personal attributes
- Trustworthy
- Great
team player with passion for results
- Strong
interpersonal skills
- Strong
customer relation skills
- Pro-active
towards work
Complexity and difficulty of the work
A demanding job that requires high level of accuracy and integrity
Successful performance standards
A demanding job that requires high level of accuracy and integrity
Successful performance standards
- projects
a customer orientation – is customer focused
- assumes
ownership and responsibility for the needs of the customer
- makes
effective decisions, balancing organizational needs and customer needs
This job description is meant to be only a representative
summary of the duties and responsibilities performed by the jobholder.
The jobholder may be requested to perform job-related tasks other than those stated in this description.
The jobholder is expected to perform in a manner consistent with the values and philosophy of “XRX Technologies Limited”
The applications should be sent to careers@xrxtechnologies.co.ke.
Closing date is 20th January 2012
The jobholder may be requested to perform job-related tasks other than those stated in this description.
The jobholder is expected to perform in a manner consistent with the values and philosophy of “XRX Technologies Limited”
The applications should be sent to careers@xrxtechnologies.co.ke.
Closing date is 20th January 2012
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