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Front Office / Admin Assistant Job in Kenya

Position: Front Office / Admin Assistant

Finance & Admin

Reports To: Finance and Admin Manager

Nature and Scope of the Position 

The position reports to the Finance Manager.


  • Answering and directing calls
  • Managing stationery and office supplies
  • Recording spares/consumables dispatched
  • Following up on unsigned cheques to ensure they are signed
  • Dispatching and recording all the signed cheques in a black book
  • Call the suppliers whenever their cheques are ready for collection.
  • Coordinating interviewees during interviews
  • Keeping records of one for one spares returned
  • Daily updating of goods dispatched update & sending a weekly report to the logistics manager.
  • Reporting unsuccessful /pending deliveries to the logistics manager with an explanation.
  • Make sure that all deliveries are done on time.
  • Assisting the sales people in the tendering process, e.g. Making sure that the bid purchase forms are well signed, following up with finance to purchase the tenders on time.
  • Directing quests and customers to the respective people.
  • Assisting CRM and service departments to make calls during business events.
  • Reporting telephone breakdown to Telkom and following up for reconnections
  • Following up on cabinet repairs, bulbs, and any other furniture
  • Making sure the office is clean.
  • Receiving and directing visitors to the respective places
  • Any other duty as assigned
Job Specification


  • Diploma in business Administration/ front office
  • Professional qualification will be an added advantage
  • 2 years in Front office/ admin
Work related skills 
  • Good organizational skills
  • Aggressive and Result Oriented
  • Ability to handle pressure.
  • Able to work independently with minimal or no supervision
Personal attributes 
  • Trustworthy
  • Great team player with passion for results
  • Strong interpersonal skills
  • Strong customer relation skills
  • Pro-active towards work
Complexity and difficulty of the work

A demanding job that requires high level of accuracy and integrity

Successful performance standards
  • projects a customer orientation – is customer focused
  • assumes ownership and responsibility for the needs of the customer
  • makes effective decisions, balancing organizational needs and customer needs
This job description is meant to be only a representative summary of the duties and responsibilities performed by the jobholder. 

The jobholder may be requested to perform job-related tasks other than those stated in this description.

The jobholder is expected to perform in a manner consistent with the values and philosophy of “XRX Technologies Limited”

The applications should be sent to

Closing date is 20th January 2012

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