The
Kenya Episcopal Conference- Catholic Secretariat wishes to announce the
following
Administrative Secretary
Main Job Tasks and Responsibilities
Administrative Secretary
Main Job Tasks and Responsibilities
- prepare
and manage correspondence, reports and documents
- organize
and coordinate meetings, conferences, travel arrangements
- take,
type and distribute minutes of meetings
- implement
and maintain office systems
- maintain
schedules and calendars
- arrange
and confirm appointments
- organize
internal and external events
- handle
incoming mail and other material
- set
up and maintain filing systems
- set
up work procedures
- collate
information
- maintain
databases
- communicate
verbally and in writing to answer inquiries and provide information
- liaison
with internal and external contacts
- coordinate
the flow of information both internally and externally
- operate
office equipment
- manage
office space
Experience
- relevant
training or qualification
- knowledge
and experience of relevant software applications - spreadsheets, word
processing, and database management
- knowledge
of administrative and clerical procedures
- knowledge
of business principles
- proficient
in spelling, punctuation, grammar and other English language skills
- proven
experience of producing correspondence and documents
- proven
experience in information and communication management
- required
typing speed
Key Competencies
- verbal
and written communication skills
- attention
to detail
- confidentiality
- planning
and organizing
- time
management
- interpersonal
skills
- customer-service
orientation
- initiative
and reliability
- stress
tolerance
Qualifications
- Diploma
in relevant field, University Degree will be an added advantage
- Must
demonstrate high level of initiative, honesty, dynamic strategic thinking
- Must
have good interpersonal skills
- A
person of attested integrity
- Able
to work with minimal supervision
Performance Indicators
- Extent
of carrying out duties and responsibilities above.
Personal Traits
- Must
be a committed Catholic, with good recommendation from own parish priest
Secretary General
Kenya Episcopal Conference-Catholic Secretariat
P.O Box 13475-00800
Nairobi.
Applications must reach us on or before 13 February 2012
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