We are one of the largest and fastest growing companies dealing
in motor vehicle parts with an existing countrywide network of 12 points of
sale.
We represent world class brands and use state-of-the-art equipment to deliver to our clients fast, efficient and truly superior service with an identifiable difference.
Position: Receptionist
Reports To: Directors
Purpose: This
position is responsible for answering phones, receiving visitors, handling
incoming and providing secretarial, clerical and administrative support to the
Heads of Departments and the Directors.We represent world class brands and use state-of-the-art equipment to deliver to our clients fast, efficient and truly superior service with an identifiable difference.
Position: Receptionist
Reports To: Directors
Position Description and Responsibilities:
- Attend
to all incoming calls and also make outgoing calls to the company
stakeholders on behalf of the other departmental employees
- Respond
to general queries on phone from clients and dealers
- Receive
visitors and direct them to the relevant office
- Plan
and coordinate arrangements for board meetings and conferences
- Coordinate
and facilitate the Directors’ calendar to arrange meetings, appointments,
and conferences
- Take
and transcribe dictation on confidential and technical matters from the
Directors
- Facilitate
purchasing of air tickets, initiate the visa application process where
required, ensure all other necessary travel documents for the trip are in
order
- Register
all incoming and outgoing and mails, distribute the mails to relevant
persons, facilitate payment of any utility bills
- Delegate
duties and supervise the messenger, driver and cleaners
- with
written, telephone, and email communications for the department
- Performs
all essential functions of the position and other related duties as
assigned
Skills and Requirements:
- Must
have excellent command of spoken and written English.
- Must
be able to prioritize tasks and handle multiple tasks.
- Must
be very pleasant with a warm and pleasant personality.
- Must
be highly organized.
- Must
be enthusiastic, vibrant and energetic.
- Must
have knowledge of office record keeping practices and methods.
- Can
perform with minimal supervision.
Education and Qualifications:
- Diploma
in Office Management/Business Administration
- Three
years minimum working experience in a similar role in a busy environment
- Proficient
in MS Office Word, Excel and PowerPoint
- Formal
secretarial training will be an added advantage
- Previous
experience working with Executive level management will be an added
advantage
Please submit your cover letter and curriculum vitae (including salary history) to: hr@auxpke.com not to reach us later than Wednesday, December 14th, 2011.
For more information about AutoXpress log on to www.auto-xpress.com.
You can now click on this link www.kenyanvacancies.com to visit our sister website for more vacancies.
You can now click on this link www.kenyanvacancies.com to visit our sister website for more vacancies.