CARE International is an NGO working in Somalia.
CARE and its partners work with vulnerable communities to address the underlying causes of poverty and promote peace and development, through its strategic goal to reduce poverty as well as mitigating immediate emergency situation by empowering women, enhancing access to resources and services, and improving governance.
We are seeking experienced and talented individuals to take on new and exciting roles in the country office based in Nairobi.
1. Operations & Human Resource ManagerCARE and its partners work with vulnerable communities to address the underlying causes of poverty and promote peace and development, through its strategic goal to reduce poverty as well as mitigating immediate emergency situation by empowering women, enhancing access to resources and services, and improving governance.
We are seeking experienced and talented individuals to take on new and exciting roles in the country office based in Nairobi.
Ref: HR/EX/00150
Reporting to the Country Director, the incumbent will provide leadership, direction and supervision for Nairobi and south Somalia program support operations, which includes administration, information, communication & technology, procurement & logistics and human resources units
Key responsibilities
- Manage
human resources policies and systems, ensuring proper performance , staff
and talent management are instituted and lead to the required
organisational goals
- Manage
the implementation of procurement and property management activities to
ensure adherence to policy and procedures, cost-efficiency, and timely
receipt and recording of materials, equipment and services.
- Provide
leadership for administrative activities to include ongoing cost and
system analyses, structures and cost centres, efficient integration of
administrative activities, and policy and procedure development.
- Manage
the information & technology unit ensuring appropriate systems and
policies in place
Requirements
- Bachelor
Degree in Business or Administration or equivalent qualification, MBA will
be an added advantage.
- Minimum
of 10 years experience, with minimum 5 years experience in senior
management position
- Broad
understanding of human resources, IT, administration and procurement
- Proven
management skills including planning, supervision mentoring and coaching.
- Should
be proficient in computer use and its applications
2. Internal Auditor
Ref: HR/EX/00151
Reporting to the Country Director, the Internal Auditor will perform all audit functions of procurement, property and inventory, financial and special audits as required.
Through internal audit processes, ensure that risk and CARE and donor policies and procedures are managed adequately and efficiently.
Key responsibilities
Ref: HR/EX/00151
Reporting to the Country Director, the Internal Auditor will perform all audit functions of procurement, property and inventory, financial and special audits as required.
Through internal audit processes, ensure that risk and CARE and donor policies and procedures are managed adequately and efficiently.
Key responsibilities
- Plan,
Organize, and carry out the Internal Audit Function including the
preparation of an audit plan.
- Ensure
that all major risks of the organization are identified and analyzed on an
annual basis.
- Check
the country office accounting and procurement system and evaluate the
internal control system.
- Gathering
appropriate and sufficient audit evidence as to whether the country
office’s complies with donors’ regulations and the international standards
of accounting and auditing.
- Ensure
country office comply with legal and ethical internal and external
regulations.
- Evaluate
and contribute to the improvement of risk management, control, and
governance process
Requirements
- Bachelors
Degree in Business Administration, Commerce, Finance or Accounting with
CPA K or its equivalent to demonstrate the skills required for that
position. MBA in related field will be an added advantage.
- Working
experience of at least 5 years in auditing functions
- Desirable
experience working for non- profit organization and/or working experience
in an audit firm performing external audits.
- Should
be proficient in computer use and its applications
3. Procurement Officer
Ref: HR/EX/00152
This position reports to the Operations & Human Resources Manager and is responsible for all regular procurement functions.
Key responsibilities
Ref: HR/EX/00152
This position reports to the Operations & Human Resources Manager and is responsible for all regular procurement functions.
Key responsibilities
- Ensure
that the annual Authorized Vendor List (AVL) is managed per policy and
deadlines.
- Ensure
that the organization is abreast on trends in procurement, prices, legal
issues and vendor quality.
- Follow
through on all the procurement policies and procedures – sourcing
quotations, summary bid analysis etc
- Maintain
close communication with the vendor as to the delivery schedule.
- Compile
all appropriate procurement documents and provide complete documentation
for payment
Requirements
- Bachelor
Degree in Business related studies with a professional certificate on
supplies management from a recognized University/Institution or relevant
qualifications.
- Minimum
of 5 years experience in a comparable and relevant position in an NGO
setting.
- Understanding
of Donor Regulations.
- Should
be proficient in computer use and its applications
4. Emergency Procurement Officer
Ref: HR/EX/00153
This position reports to the Operations & Human Resources Manager and is responsible for all emergency procurement functions.
Key Responsibilities
Ref: HR/EX/00153
This position reports to the Operations & Human Resources Manager and is responsible for all emergency procurement functions.
Key Responsibilities
- Ensure
that the annual Authorized Vendor List (AVL) for emergency items is
managed per policy and deadlines.
- Ensure
that the organization is abreast on trends in procurement, prices, legal
issues and vendor quality.
- Identify
warehouses and other locations to store commodity and other relief items
at the affected areas
- Follow
through on all the procurement policies and procedures – sourcing
quotations, summary bid analysis etc
- Maintain
close communication with the vendor as to the delivery schedule.
- Compile
all appropriate procurement documents and provide complete documentation
for payment
- Act
as a liaison person and focal point with Finance and Programs in all
emergency related Procurement activities.
- Provide
technical assistance to the emergency field staff.
Requirements
- Bachelor
Degree in Business related studies with a professional certificate on
supplies chain management from a recognized University/Institution or
relevant qualifications.
- Minimum
of 5 years experience in a comparable and relevant position in an NGO
setting.
- NGO
working experience and emergency response
- Understanding
of Donor Regulations.
- Should
be proficient in computer use and its applications
5. Administration & Facilities Officer
Ref: HR/EX/00154
Reporting to Operations and Human Resource Manager, the incumbent will manage, supervise and monitor all aspects of the administration activities based in Nairobi and act as security focal point.
Key responsibilities
Ref: HR/EX/00154
Reporting to Operations and Human Resource Manager, the incumbent will manage, supervise and monitor all aspects of the administration activities based in Nairobi and act as security focal point.
Key responsibilities
- The
implementation of all administration activities to include: facilities
management, utilities, inventory, vehicle repair and maintenance, lease
agreements and security arrangements.
- The
management, maintenance and usage of telephone and related communication.
- Ensure
that tasks are completed per policy and procedures, reports are accurate
and timely, and activities are efficient and cost-effective and provide
recommendations to reduce costs in the administrative areas.
- Implement
the performance management system, inclusive of job description, mid-term,
annual appraisal, individual operation plan and regular monitoring and
feedback for subordinate staff.
- Allocate
tasks to the staff under supervision based on a combination of strategic
needs and ongoing technical assistance requests.
Requirements
- Bachelor
Degree in Business Administration or relevant equivalent qualifications.
- Minimum
of 5 years experience in a comparable and relevant position in an NGO
setting.
- Understanding
of Donor Regulations.
- Should
be proficient in computer use and its applications
6. Executive Assistant
Reporting to Regional Director the incumbent will ensure effective and efficient operation of the regional management team’s areas of responsibility by providing professional administrative support.
In addition the position seeks to ensure coordination and management of the Regional Director’s activities by exercising judgement and making appropriate decisions on their behalf.
Key responsibilities:
Reporting to Regional Director the incumbent will ensure effective and efficient operation of the regional management team’s areas of responsibility by providing professional administrative support.
In addition the position seeks to ensure coordination and management of the Regional Director’s activities by exercising judgement and making appropriate decisions on their behalf.
Key responsibilities:
- Anticipate
and prepare research and briefing papers in advance of appointments and
presentations. Draft subsequent correspondence and follow up
- Establish
and maintain filing and records management systems to maximize information
flow
- Take
action authorized during RD’s absence and use initiative and judgment to
see that matters requiring attention are referred to the delegated
authority or handled.
- Manage
information flow between the Regional Director and the constituencies and
when appropriate represent with various audiences via correspondence,
email, telephone or in person
- Maintenance
of paper and electronic filing systems for the regional management unit
and schedule and coordinate regular unit meetings
Requirements:
- Bachelors
degree in Social Science and National Diploma in Business Management or
equivalent experience that demonstrates similar capacity
- 3
years of experience in an administrative position
- Excellent
written and spoken English – good grammar, spelling
- High
level of interpersonal skills, excellent organization skills, problem
solving, trust and confidentiality
- Ability
to use one’s judgment, synthesize and report information including
recommendations for action
- Good
computer skills
The Human Resources Officer
CARE Somalia/South Sudan
P.O. Box 2039, 00202 Nairobi
Email: hr@csss.care.org
Only shortlisted candidates will be contacted.
CARE is an Equal Opportunity Employer, promoting gender, equity and diversity, our diversity is our strength and we encourage people from all backgrounds and experiences, particularly women, to apply
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