Position Title: Logistics and Security
Officer (LSO)
Position Location: Nairobi, Kenya
Duration: 1 year (renewable)
Starting date: Immediate
Application deadline: 22nd January 2012 Horn Relief will conduct tentatively conduct interviews on week of 30th January 2012
Vacancy contact: Human
Resource Manager vacancies@hornrelief.org Position Location: Nairobi, Kenya
Duration: 1 year (renewable)
Starting date: Immediate
Application deadline: 22nd January 2012 Horn Relief will conduct tentatively conduct interviews on week of 30th January 2012
Organizational Background
Horn Relief is an expanding and vibrant African-based international organization, working with communities to create environments in which Africans can thrive.
We work to prevent and overcome situations that adversely affect community well-being by: reinvigorating the economy, developing skills for life and work, providing humanitarian aid, and influencing policy.
Our belief that economic, social and environmental security is the bedrock of a healthy community drives the nature and intent of our programming.
Horn Relief has been strengthening rural livelihood and delivering innovative humanitarian aid and development programs for the past 20 years.
Currently, we have programs in Somalia, Kenya and South Sudan. Our present donor portfolio includes the European Commission, USAID, SIDA, and UNICEF, among others. Horn Relief is an exciting, dynamic organization experiencing managed rapid growth. It offers sound employment conditions with opportunities for personal growth and development.
General Description of the Role
Under the direct supervision of the Logistics & Security Manager, the LSO will be responsible for Horn Relief’s administrative logistics and security with responsibility over the sections of Procurement, Transportation, Warehousing / Assets, Communication, Equipment Maintenance, and Reporting.
The Logistics and Security Officer will be responsible for ensuring quality in logistics support across Horn Relief HQ, field offices, and projects. He/She will also ensure the logistics function is delivering timely, cost-effective, high quality and appropriate support; and supporting field teams in achieving and maintaining minimum standards in logistics work.
Responsibilities and Key Duties
Procurement
- Ensure
that procurement tracking is current and updated.
- Ensure
timely & accurate logistical reporting to country management
- Continuously
assess the market for new procurement opportunities; explore new areas for
purchase in relation to the HR regional harmonization.
- Ensure
timely delivery of program supplies to field sites in line with program
implementation; assist in the development, monitoring and review of
procurement plans
- Coordinate
customs clearing processes for international procurement.
Transport and Travel
- Undertake
all bookings and coordination with flight operators for the movement of
staff and cargo.
- Arrange
for road transportation of goods when necessary
- Ensure
that vehicles are periodically scheduled for maintenance
Warehousing / Assets
- Ensure
that asset tracking databases are current.
- Ensure
that all HR assets and equipment are properly assessed and documented
(incl. physical location and condition) to contribute to an updated
country program asset register.
- Ensure
that all documentation is completed and stored in readiness for external
and internal audit requirements.
- To
make sure that all warehouse paper trail are in place
- To
carry out periodic Stock checks and to provide physical count of random
items in the warehouses when in use. To perform spot check of warehouse
paperwork including Stock Cards, delivery and receipt papers.
- When
necessary, make up the Monthly Warehouse reports for Nairobi and field
warehouses in use and submit this to the Financial Controller.
Communication
- Gather
information pertinent to logistics situation countrywide & ensure
dissemination to relevant HR personnel. Understand context in which HR is
working.
- Coordinate
closely with Security focal point, Ensure logistical support in event of
emergency, and that all necessary advance measures have been taken.
- Liaison
with other NGOs and UN agencies on logistics issues.
Equipment Maintenance
- Ensure
that systems for regular maintenance or repair are implemented for
vehicles and other equipment and that routine maintenance and repair of
communication and office equipment (computer, radios, satellite phones,
power generators) is carried out per schedule.
- Ensure
that proper tracking of equipment out for maintenance is followed.
- Provide
technical supervision of drivers for matters related to safety and
security
Security
- Act
as the security focal point for both Nairobi and field in absence of the
LSM
- Provide
all staff with regular security briefings and updates and ensure that all
staffs adhere to security policies and procedures.
- Conduct
regular security and risk assessments for all operational areas
- Supervise
the security guards in Nairobi
- Ensure
that field communications needs are met and that staffs are trained in the
use of radios and other communications equipment as necessary
- Liaise
with UN agencies, NGOs and other external actors to gain security
information and analysis in Somalia
Others
- Ensuring
that bills are paid on time
- Making
sure that everything at the guesthouse is in order
- Any
other duties as may be assigned
Skills and Qualifications
- Graduate
degree/diploma in Supply chain management or its equivalent in relevant
field.
- Post
graduate technical training an added advantage
- Minimum
4 years experience in similar role (NGO field or country head office
preferred).
- Knowledge
of donor regulations such as OFDA, EC, DFID, etc will be an added
advantage.
- Excellent
IT skills, in particular Word, Excel, email.
- Excellent
people management skills and good communicator.
- Highly
organized and self-motivated.
- Ability
to work under high pressure and prioritize tasks.
- High
standard of written and spoken English and Swahili.
Application Process
Applications should be submitted by 22nd January 2012.
The selection committee will review all applications as they are received.
All applicants must meet the minimum requirements described above, and those unable to meet these requirements will not be considered. No phone calls please.
Horn Relief is an equal opportunity employer.
Each application should include the following:
Applications should be submitted by 22nd January 2012.
The selection committee will review all applications as they are received.
All applicants must meet the minimum requirements described above, and those unable to meet these requirements will not be considered. No phone calls please.
Horn Relief is an equal opportunity employer.
Each application should include the following:
- Application
letter stating why your skills and qualifications are suitable for this
position and current contact information
- CV,
including detailed work experience, education/degrees
- Professional
references (minimum of three, with complete contact information)
Submission of this information should reach Horn Relief by 22nd January 2012.
Website: www.hornrelief.org
You can now click on this link www.kenyanvacancies.com to visit our sister website for more vacancies.