Africa Society for Blood Transfusion Kenya (AfSBTK) is an
indigenous professional nonprofit making organization, dedicated to supporting
and advancing the highest ethical and professional standards in blood
transfusion medicine in order to achieve adequate, safe and cost effective
national blood supply.
Drawing on its extensive technical and clinical expertise, AfSBT-K is actively involved in supporting safe blood transfusion practices, adequate supply of blood and blood products and appropriate utilization to the existing healthcare systems in Kenya.
AfSBTK has received a financial grant from CDC to provide Technical Assistance
to NBTS aimed at the Implementation and Expansion of Blood Safety Activities in
Kenya.Drawing on its extensive technical and clinical expertise, AfSBT-K is actively involved in supporting safe blood transfusion practices, adequate supply of blood and blood products and appropriate utilization to the existing healthcare systems in Kenya.
AFSBT-K seeks to recruit competent and qualified Finance Assistant as stated below.
Job Title: Finance Assistant
Reports To: Finance and Administration Officer
Location: Nairobi
Job Summary
The Finance Assistant is responsible for providing overall support to the Finance and Administrative office. Key responsibilities include supporting general ledger, accounts payable, cash receipts, preparation of supporting documents, filing and processing, consolidation and analysis of financial data.
The Finance Assistant shares responsibility with Finance and Administrative Officer for maintaining accounting systems bookkeeping, financial reporting, and cash and bank accounts and for providing support to the CHF field offices and any other partner/donor.
Essential Duties and Responsibilities
- Understand
and adhere to policies and procedures in the AfSBT-K finance and
administrative manuals as well as donor requirements.
- Prepare
cheques and vouchers in accordance with the finance manual and donor
requirements
- Prepare
journal entries, accounts reconciliations, processing of financial
transactions and analysis of financial information.
- Work
closely with the finance and administration officer in timely response to
financial queries by donors and/or other relevant authorities
- Review
invoices, expense reports and credit memos for ledger distribution and
disbursement.
- Review
invoices and expenses for legitimacy and appropriate approval and present
any concerns to Finance and Administration Officer, program manager and/or
Director.
- Reconcile
bank accounts, vendor statements with accounts payable schedules; process
checks; and update the paid invoice logs for the office.
- Respond
to vendor inquiries including research on outstanding balances
- Ensure
the organization and security of the vendor files, bank reconciliations
and journal entries, payment vouchers and other finance files.
- Assist
with the annual audit by preparing worksheets, preparing and providing
supportive documentation as needed.
- Conduct
end of month petty cash reconciliations and spot checks.
- Post
journals, payment vouchers and receipts to QuickBooks.
- Ensure
timely disbursement of monies to the HTCs for program activities
- Assist
in the documentation of office and accounting procedures and any other
manuals.
- Assist
Finance and Administration Officer in ensuring appropriate planning and
utilization of AfSBT-K’s resources.
- Maintain
the leave schedule database.
- Receive
and review staff time sheets for completion and proper allocation and file
in personnel files.
- Receive
and file all staff pay slips in personnel files.
- Maintain
strict confidentiality of all privileged information regarding both human
resources and fiscal matters.
- Carry
out additional tasks as requested by the Finance and Administrative
Officer, the program manager and the Director.
Education and Qualifications
- Possess
a BA or Bcom in finance, accounting or related field
- Minimum
holder of CPA II in addition to the above qualifications. Possession of
CPA III will be an added advantage.
Skills and Experience
- Minimum
of 3 years work experience in budget preparation and analysis, grants
management
- Knowledge
of donor regulations (preferably CDC or USAID) a plus
- Minimum
of 2 years in Audit and QuickBooks experience is mandatory
- Good
interpersonal relationship skills
- Demonstrated
ability to work independently and with minimum supervision.
- Demonstrated
analytical and reporting skills
- Strong
communication and organizational skills
- A
team player.
- Ability
to interact clearly and effectively with donors and other organizations
- Excellent
command of English and Kiswahili language including written and spoken
- Advanced
working knowledge of MS Word and Excel computer programs
- A
person of proven integrity
- Promote
AFSBT-K interests at all times.
Working Conditions
- Based
in Nairobi
- Long
hours and weekend work sometimes required
- Travel
outside of Nairobi may be required
Applications can also be hand delivered at our offices.
All applications should be addressed to:
The Director
Africa Society for Blood Transfusion Kenya
P.O Box 2584 - 00202,
Nairobi - Kenya
Physical Address: Navigators Kenya Complex Second floor Block D, Kindaruma Rd off Ngong Road
Only short listed candidates will be contacted.
You can now click on this link www.kenyanvacancies.com to visit our sister website for more vacancies.