Job Title: Projects
Coordinator
Department: Projects
Reporting to: Projects Manager
Location: Head Office
General Purpose
To plan, execute, and finalize projects according to strict deadlines and within budget, to acquire resources and coordinate the efforts of team members and third-party contractors or consultants in order to deliver projects according to plan and to and oversee quality control throughout its life cycle.
Main Duties and Responsibilities Department: Projects
Reporting to: Projects Manager
Location: Head Office
General Purpose
To plan, execute, and finalize projects according to strict deadlines and within budget, to acquire resources and coordinate the efforts of team members and third-party contractors or consultants in order to deliver projects according to plan and to and oversee quality control throughout its life cycle.
- Supports
project implementation from beginning to end;
- Achieves
objectives in stipulated time and budget
- Prepares
and submits progress reports on timely basis
- Liaises
with project stakeholders on an ongoing basis;
- Develops
and implements project communication
- Briefs
the projects manager frequently;
- Develops
and delivers interpreted terms of reference, inception report, progress
reports, proposals, requirements documentation and presentations to higher
management for scrutinizing;
- Suggests
new policies and modifications in order to reform the nature of work;
- Sees
to it, that the task is performed efficiently and effectively;
- Defines
project scope, goals and deliverables that support business goals;
- Effectively
communicates project expectations to team members and stakeholders in a
timely and clear manner;
- Where
required, negotiates with other department managers for the acquisition of
required personnel from within the company;
- Determines
and assesses need for additional staff and/or consultants and make the
appropriate recruitments if necessary
during project cycle;
- Sets
and continually manages project expectations with team members and other
stakeholders;
- Identifies
and resolves issues and conflicts within the project team;
- Plans
and schedule project timelines and milestones using appropriate tools;
- Tracks
project milestones and deliverables;
- Determines
the frequency and content of status reports from the project team,
analyzes results, and troubleshoots problem areas;
- Proactively
manages changes in project scope, identify potential crises, and devises
contingency plans;
- Defines
project success criteria and disseminate them to involved parties
throughout project life cycle;
- Coaches,
mentors, motivates and supervises project team members and contractors and
influences them to take positive action and accountability for their
assigned work;
- Builds,
develops, and grows any business relationships vital to the success of the
project.
- Conducts
project post mortems and creates a recommendations report in order to
identify successful and unsuccessful project elements;
- Updates
relevant sections of the website regulary;
- Develops
best practices and tools for project execution and management.
Personal Key Skills/Attributes
- Proven
experience in strategic planning;
- Knowledge
of project management techniques and tools;
- Can
conform to shifting priorities, demands and timelines through analytical
and problem-solving capabilities;
- Computer
literacy with project management software to establish an effective
management;
- Direct
work experience in project management
- Flexible
during times of change;
- Strong
written and oral communication skills;
- Strong
interpersonal skills and customer service skills is an asset;
- Ability
to effectively prioritize and execute tasks in a high-pressure environment
is crucial;
- Reacts
to project adjustments and alterations promptly and efficiently.
Job Specifications
- A
degree in business administration/project management or other business
related studies;
- Must
have worked as a project coordinator or assistant in a busy consulting
firm;
- Excellent
computer skills
Resume Form
Work Experience Form
The deadline is on 2nd Dec 2011
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