As a Personal
Assistant (PA) you
shall be required to work closely with the Managing Director to provide
Administrative support.
You will often be trusted with confidential material and be relied upon by the Managing Director to ensure that everything needed is in place.
You will often act as the Managing Director’s first point of contact with people from both inside and outside the organization.
Typical work activities include:
You will often be trusted with confidential material and be relied upon by the Managing Director to ensure that everything needed is in place.
You will often act as the Managing Director’s first point of contact with people from both inside and outside the organization.
Typical work activities include:
- Deputizing
for the manager, making decisions and delegating work to others in the
MD's absence;
- Devising
and maintaining office systems, including data management and filing;
- Arranging
travel and accommodation and, occasionally, travelling with the MD to take
notes or dictation at meetings or to provide general assistance during
presentations;
- Screening
telephone calls, enquiries and requests, and handling them when
appropriate;
- Meeting
and greeting visitors at all levels of seniority;
- Organizing
and maintaining diaries and making appointments;
- Dealing
with incoming email, faxes and post, often corresponding on behalf of the
MD.
- Taking
dictation and minutes;
- Carrying
out background research and presenting findings;
- Producing
documents, briefing papers, reports and presentations;
- Organizing
and attending meetings and ensuring the MD is well-prepared for meetings;
- Liaising
with clients, suppliers and other staff.
In addition to supporting the MD, your team and departments, you
shall also have your own personal workload and responsibilities.
Additional duties may include:
Additional duties may include:
- Carrying
out specific projects and research;
- Responsibility
for accounts and budgets;
- Taking
on some of the manager's responsibilities and working more closely with
management;
- Being
involved in decision-making processes.
At times you will be forced by circumstances to do secretarial
work by yourself, take responsibility for recruiting and training junior staff
and delegate some of your less demanding and confidential work to them.
Qualifications needed /Personal Attributes Required
Qualifications needed /Personal Attributes Required
- A
degree or diploma in Business or
Management or Business Administration
- Word
processing skills and knowledge of basic computer software packages,
- Shorthand
and audio typing are also beneficial but not mandatory requirements.
- A
very effective communicator (Very polished English and Kiswahili)
- Assertive
and pro-active in decision making.
- Able
to work with discretion and confidentiality.
You
think you have what it takes to serve in this capacity?
What are you waiting for?
Apply through hr@azipharm.co.ke on or before Tuesday 06th, 12, 2011.
Any application after the deadline shall be considered un-successful.
Azipharm Limited is an equal opportunity Employer.
What are you waiting for?
Apply through hr@azipharm.co.ke on or before Tuesday 06th, 12, 2011.
Any application after the deadline shall be considered un-successful.
Azipharm Limited is an equal opportunity Employer.
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