Position: Finance
Assistant
Department: Administration
Assigned Project: Malaria and HIV/AIDS/TB Project
Program Area: Kisii, Gucha, Nyamira Districts, Kenya
Responsible To: Finance Officer
Staff Directly Supervised: None
Relationships Internally: All Management and Staff
Relationships Externally: Suppliers,
Merlin visitors, NBI office and other field officesDepartment: Administration
Assigned Project: Malaria and HIV/AIDS/TB Project
Program Area: Kisii, Gucha, Nyamira Districts, Kenya
Responsible To: Finance Officer
Staff Directly Supervised: None
Relationships Internally: All Management and Staff
Overall objective of the position
- To
support the finance manager in management and accountability of
transactions
- To
ensure smooth running of Merlin finance procedures.
Responsibilities
Key responsibilities:
Key responsibilities:
- To
prepare cheque payments, which will include making sure that all invoices
presented for payment have the relevant supporting documentation with the
account to confirm correct codes.
- To
maintain and upkeep accounting files, making sure on a daily basis that
all relevant accounts documents are filed correctly and timely.
- To
check petty cash vouchers – by liaising with the Finance Officer to ensure
that vouchers match entries and to check that they are correctly coded before
posting.
- To
post cashbook up to date at all times with records of all expenditure and
to verify the same with regular cash counts. To ensure the receipts are
clearly labelled and filed for all such transactions.
- To
assist the Finance Officer ensure that the Project Co-ordinator and Merlin
contracted expatriate visitors receive per diems and R&R allowance as
contracted and that kitty money is advanced to the House Keeper as
required. To pay all locally recruited staff and medical consultants at each
month end and to send the necessary information to the Nairobi Finance
Officer to allow both payment of taxes and reimbursement of donor funds
for such staff.
- To
assist in stock taking in at both the site and the field at regular
intervals.
- To
assist the Finance Officer in banking and collecting statements from the
bank.
- To
post and maintain the vehicle job cards and fuel records and bill for
mileage.
- To
assist the Finance Officer and Programmes in the preparation of cash
forecasts and reports.
- To
do bank and ledger reconciliation.
- To
monitor advances and loans ledger.
- To
occasionally travel to the field to assist with the management of Imprests
and drawing on reports for the use in the office.
- To
maintain confidentiality and security as regards Human Resources and the
programme finances.
- To
perform any other duties that the Finance Officer considers relevant to
your skills and position.
Level of decision making: Limited
to the direction of the Finance Officer
Key Competencies:
Knowledge
Key Competencies:
Knowledge
- Knowledge
of accounting systems both manual and computerised
- Middle
leave accountancy background – CPA 2 (at least), but CPA 3 desirable
Ability/Skills
- Ability
to use Excel spreadsheets and Word
- Ability
to pay great attention to detail
- A
high level of numeracy skills
- Ability
to maintain accurate records
- Ability
to work to deadlines and if necessary work long hours when deadlines are
tight
Experience
- Experience
in NGO accounting - desirable
- Knowledge
of donor reporting - desirable
How to apply
All applications should be sent to:
HR Department,
Merlin, Nairobi Office,
P.O Box 3350 – 00200,
Nairobi, Kenya
Or Email to: recruitment@merlin-kenya.org
Application deadline is Friday, 9th December 2011 at 5.00pm.
Please note that only short listed candidates will be contacted.
All applications should be sent to:
HR Department,
Merlin, Nairobi Office,
P.O Box 3350 – 00200,
Nairobi, Kenya
Or Email to: recruitment@merlin-kenya.org
Application deadline is Friday, 9th December 2011 at 5.00pm.
Please note that only short listed candidates will be contacted.
You can now click on this link www.kenyanvacancies.com to visit our sister website for more vacancies.
