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Executive Secretary and Secretaries Jobs in Kenya

The Kenya Vision 2030 Delivery Secretariat (VDS) is charged with spearheading the implementation of the country’s new development blueprint and strategy towards transforming Kenya into a newly industrializing middle-income country providing high quality life to all its citizens by the year 2030.

VDS is now seeking smart, energetic, warm, enthusiastic and experienced staff to work with our fast-paced management team to fill the following positions;

Executive Secretary

1 Post

Core duties and responsibilities

Reporting to the Director General (DG), the Executive Secretary shall
  • Provide secretarial & administrative support services to the DG’s Office.
  • Maintain effective communication channels between the Office of the DG and stakeholders.
  • Draft routine correspondence and reports; proofread a wide variety of documentation.
  • Receive and sort all incoming mail to the DG’s office and highlight important details.
  • Receive and screen incoming calls, visitors and correspondence.
  • Maintain the DG’s calendar and schedule of appointments.
  • File and retrieve official documents to ensure easy access and document security.
  • Prepare both local and international itineraries for the DG and confirm travel arrangements
  • Undertake other duties which are consistent with the level of responsibility of this post.
Job Requirements
  • A Bachelors Degree in a relevant Social Science or Business discipline such as Management, Business Administration, Public Administration or related field.
  • Higher Diploma in Secretarial Studies or its equivalent from KNEC or any recognized institution.
  • Certificate in computer applications.
  • Must have minimum six (6) years relevant work experience preferably gained in providing support to a top Executive.
Secretary 

2 Posts

Core Duties and Responsibilities

Reporting to the Assistant Director Finance HR & Administration, the Secretary shall
  • Provide secretarial and executive support services to the respective Directorates.
  • Draft correspondence and reports and proof read documents.
  • Respond to telephone inquiries, route calls to appropriate officers and place outgoing calls.
  • Schedule appointments, prepare itineraries and confirm travel arrangements.
  • Maintenance, storage and retrieval of files/documents for access and security.
  • Undertake other duties which are consistent with the level of responsibility of this post.
Job Requirements
  • A Bachelors degree in a relevant Social Science or Business discipline such as Management, Business Administration, Public Administration or related field.
  • Higher Diploma in Secretarial Studies or its equivalent from KNEC or any recognized institution.
  • A Certificate in computer applications and three (3) years of relevant experience in a busy environment.
The terms of employment are three years renewable contract.

Interested candidates should submit a cover letter and a detailed CV with a list of 3 contactable referees not later than 25th November 2011 to:

Director General
Kenya Vision 2030 Delivery Secretariat
2nd Floor, KUSCCO Centre, Upper Hill
P.O Box 52301 – 00200
Nairobi

Email: vacancies@vision2030.go.ke

VDS is an equal opportunity employer and only shortlisted candidates shall be contacted.


You can now click on this link www.kenyanvacancies.com to visit our sister website for more vacancies.

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