Executive Assistant
As a key member of the executive team for the client, this position will provide efficient and effective administration service/support to 3 Directors.
Responsibilities
As a key member of the executive team for the client, this position will provide efficient and effective administration service/support to 3 Directors.
Responsibilities
- Providing
full administration support for the CEO, CFO, and HR Leader including the
complete management of executive scheduled/diaries that include extensive
and complex trip planning and organizing, meeting arrangements,
appointments and calendar scheduling.
- Preparing
and producing supporting materials and documents for presentations and
meetings (internal and external) - including creating and designing the
content
- Representing
and supporting a team of administrative assistants to provide a
professional and seamless service to the region as a whole
- Assisting
with all Regional Hospitality/Event Management that involves the executive
staff
- Assisting
with customer and organizational business
- Producing
and distributing documentation relating to the CEO’s Senior Leadership
Team
- Managing
expenses reports
- Maintaining
the appropriate filing system and providing support with other general
office administration as assigned
- Managing
other administrative duties and special projects as required
Qualifications
- University
graduate or equivalent
- Minimum
10 year’s experience supporting at the executive level
- Strong
communication skills with the ability to interact with staff (at all
levels) in a fast paced environment at a high level of professionalism and
confidentiality
- Exceedingly
well organized and coordinated person with a global mind-set
- Passionate,
proactive, responsible, resourceful, detail-oriented, hard-working and
willing to learn to achieve high standards
- Experience
working in a corporate environment at CEO/board
- Ability
to make independent decisions with minimal oversight … a self-starter and
an ability to think ahead and plan for all scenarios
- Highly
motivated, confident and flexible attitude with a sense of ownership
- Ability
to work well in a pressured environment under tight deadlines
- Ability
to work with a team of administrative staff to provide a professional and
seamless service to the region as a whole
- Advanced
knowledge and proficiency in n all Microsoft Office products, particularly
Outlook, Word, Excel and PowerPoint
- Excellent
administrative, interpersonal and organization skills
- Experience
of interfacing with senior executives and high profile clients
- Excellent
communication skills and proven ability to effectively work with all
levels
- Comfortable
with financial numbers, such as budgets, currency-related and expense
numbers
- Ability
to prioritize and manage multiple projects simultaneously, and follow
through on issues in a timely manner
- Ability
to consistently produce high quality work with an eye for detail and
accuracy
- Ability
to work flexible working hours - Demonstrated ability to balance workload
under short deadlines and changing priorities in a fast-paced environment
Only shortlisted candidates will be contacted.
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