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Executive Assistant Job Vacancy in Kenya

Executive Assistant

As a key member of the executive team for the client, this position will provide efficient and effective administration service/support to 3 Directors.

  • Providing full administration support for the CEO, CFO, and HR Leader including the complete management of executive scheduled/diaries that include extensive and complex trip planning and organizing, meeting arrangements, appointments and calendar scheduling.

  • Preparing and producing supporting materials and documents for presentations and meetings (internal and external) - including creating and designing the content
  • Representing and supporting a team of administrative assistants to provide a professional and seamless service to the region as a whole
  • Assisting with all Regional Hospitality/Event Management that involves the executive staff
  • Assisting with customer and organizational business
  • Producing and distributing documentation relating to the CEO’s Senior Leadership Team
  • Managing expenses reports
  • Maintaining the appropriate filing system and providing support with other general office administration as assigned
  • Managing other administrative duties and special projects as required
  • University graduate or equivalent
  • Minimum 10 year’s experience supporting at the executive level
  • Strong communication skills with the ability to interact with staff (at all levels) in a fast paced environment at a high level of professionalism and confidentiality
  • Exceedingly well organized and coordinated person with a global mind-set
  • Passionate, proactive, responsible, resourceful, detail-oriented, hard-working and willing to learn to achieve high standards
  • Experience working in a corporate environment at CEO/board
  • Ability to make independent decisions with minimal oversight … a self-starter and an ability to think ahead and plan for all scenarios
  • Highly motivated, confident and flexible attitude with a sense of ownership
  • Ability to work well in a pressured environment under tight deadlines
  • Ability to work with a team of administrative staff to provide a professional and seamless service to the region as a whole
  • Advanced knowledge and proficiency in n all Microsoft Office products, particularly Outlook, Word, Excel and PowerPoint
  • Excellent administrative, interpersonal and organization skills
  • Experience of interfacing with senior executives and high profile clients
  • Excellent communication skills and proven ability to effectively work with all levels
  • Comfortable with financial numbers, such as budgets, currency-related and expense numbers
  • Ability to prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner
  • Ability to consistently produce high quality work with an eye for detail and accuracy
  • Ability to work flexible working hours - Demonstrated ability to balance workload under short deadlines and changing priorities in a fast-paced environment
Please send your CV and remuneration details: 

Only shortlisted candidates will be contacted.

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