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Data Entry Job in Kenya

A. Introduction:

The Institute for Social Accountability (TISA) is a not-for-profit, civil society initiative committed towards transparent, accountable, participatory, ethical and results oriented local governance in Kenya through the promotion of good governance, effective citizen engagement, continual learning and education and the promotion of sound operational practice.

B. Overview of the Proposed Database

TISA with funding from Amkeni Wakenya and in a bid to further create an information dissemination and feedback platform for citizens in Nairobi and the other 46 Counties seeks to create a Countdown to Counties Database.

This database shall seek to register 200,000 Citizens in the country. This rich resource will be highly beneficial to various groups of people including individuals, Non State Actors and the Government by giving them easy access to specialized information and communication on the transition to Counties.

To accomplish this task, TISA requires the services of a Data Entry Expert to enter data from Citizens, State and Non State Actors into a computerised format that links up to SMS, email and web platforms.

C. Terms of Reference for the Data Entry Expert

Overall Job Function:
  • The Data Entry Expert will maintain up-to-date programme databases.
  • S/He will be responsible for the orderly maintenance and security of data including paper records with subscribers identifying information that will be shared on an SMS, Email and Web based platform.
Key Responsibilities:
  • To enter data into programme databases accurately, and according to a data calendar with deadlines
  • To maintain safe custody of all program data including a system for filing paper copies of records and copies of query reports as well as other activity reports.
  • To regularly report to the Data Base Manager and other staff to resolve data inconsistencies.
  • To carry out routine data backup and security.
  • Build capacity among TISA staff to continue using the DBMSs created.
  • Bachelor’s degree or equivalent in computer or IT studies
  • Diploma in information technology, statistics, or equivalent will be an added advantage
  • Excellent communication skills
  • Demonstrated usage of data base management and statistical packages

The time frame for the consultancy is three months, as from November 2011 to February

D. Application Specification and Closing Date:

Proposals should cover met
hodology, a work-plan and an indicative budget and should be submitted via email or hard copy to; and not later than Monday 21st November, 2011.

Consultants wishing to tender for this work must submit:

1. A Curricula Vitae outlining relevant skills and experience to meet the requirements of
 this EOI;

2. A one page outline of the applicant’s understanding of the subject matter and a
 proposed budget for the assignment;

3. A schedule of how the tasks will be done within the proposed time frame and the
 methodology of how they intend to do the work;

4. Contacts of three referees whom you have done similar work for and a sample of the
 assignment (s) done;

5. Clearly state your availability during the duration of this EOI.

 The call for application is for short term expertise for about three calendar months and not a full time employment.

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