Position: Credit
Control
Department: Accounting and Finance
Supervised by: Finance Manager
Industry: IT
Role Objective
To effectively manage the company’s credit control policy and minimize overdue trade debtor’s balances, to ensure continued liquidity to meet company obligations and to ensure that all debtors’ accounts are fully reconciled at all times.
Duties and Responsibilities
Department: Accounting and Finance
Supervised by: Finance Manager
Industry: IT
Role Objective
To effectively manage the company’s credit control policy and minimize overdue trade debtor’s balances, to ensure continued liquidity to meet company obligations and to ensure that all debtors’ accounts are fully reconciled at all times.
Duties and Responsibilities
- Ability
to regularly follow up all outstanding debts for specific customer
accounts with the respective sales staff and report problem accounts to
the Finance Manager.
- To
verify facts of all sales returns before passing a credit note. Ensure
that all supporting documentations are duly authorized and factual before
processing of a credit note. Ensure credit notes are passed and posted on
a timely basis to update stock records.
- Ensure
adherence to policies and procedures of the credit control department.
- Maintain
records of all customers in a file (invoices, credit notes, remittance
slips, copies of withholding VAT and any manner of correspondences with
the customer) and ensure that the same is filed system and in order for
ease of traceability.
- Ensure
on a daily basis that the accounts copies are received at the end of every
day with clear evidence of delivery to the customer to prevent future
disputes.
- Ensure
that all documentation necessary during audit is prepared on time and
forwarded to the Financial Accountant for inclusion in the audit file.
- Ensure
that debts are paid in a timely manner.
- Meet
cash and debtor day targets set by the firm
- Chase
overdue invoices by telephone, email and letter within agreed timescales.
- Maintain
accurate records of all chasing activity.
- Regular
meetings with debtors to ensure all relevant debts are managed as
necessary.
- Identify
changes in payment patterns and propose action to avert indebtness.
- Ensures
that all transactions are compliant with tax legislation.
- Handle
disputed bills and negotiate to bring payment within the agreed terms.
- Provide
accurate advice on billing queries.
- Respond
promptly and completely to both client and internal enquiries.
- Propose
write off of irrecoverable debts.
- Providing
ad-hoc reporting as and when requested
- Ensure
monthly processing deadlines are met as required.
- Send
out monthly client statements/letters as may be agreed from time to time.
- Provide
cover for other accounting functions as requested.
- Other
duties as delegated from time to time by the Finance Manager or any other
person designated in their absence.
Minimum Requirements
- A
university degree in a business related field, CPA /ACCA or a diploma in
credit management will be added advantage.
- 2
yrs collections experience; knowledge of Billing and collections
procedure.
- The
ideal candidate shall have previous experience dealing with high volume
calling and hitting monthly targets.
- Strong
attention to detail, goal oriented
- Outgoing
and confident personality who is able to operate at all levels.
- A
self starter who is proactive and can set and achiever goals
- A
team player with a flexible approach and a willingness to learn.
Indicate on the subject line CREDIT CONTROL.
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