Job Title: Administrative Assistant
Department: Human Resources and Administration
Reporting to: Human Resources and Administration Manager
Location: Head Office
General Purpose
To support the maintenance and efficient running of an effective HR function in the company.
To carry out administrative duties, implement human resource management
policies, procedures and practices as well as to also oversee human resource
planning and recruitment; training; the company's salary review process,
payroll and being the first point of contact for all employee related issues
and to work closely and in support of the Human Resources and Administration
Manager, Finance Manager and other departmental heads.Department: Human Resources and Administration
Reporting to: Human Resources and Administration Manager
Location: Head Office
General Purpose
To support the maintenance and efficient running of an effective HR function in the company.
Main Duties and Responsibilities
- Serves
as a link between HRM and employees by handling questions, interpreting
and administering contracts and helping resolve work-related problems;
- Analyzes
statistical data and reports to identify and determine causes of personnel
problems and develop recommendations for improvement of organization's
personnel policies and practices;
- Implements
HR policies in line with the company rules and regulations;
- Provides
administrative support services;
- Maintains
excellent professional relations with the clients and customers;
- Manages
staff development programme and is conversant with the Labour/Industrial
relations;
- Assesses
training needs and development;
- Is
in charge of induction and orientation of new employees Inducts and
orients lectures that are the initial periods of training, wherein the employees
get to know the work culture of the company;
- Helps
the employees feel comfortable and show active participation in teamwork;
- Encourages
a positive and team-focused working environment by setting standards of
good communication and ensure staff behaviour is in line with the
organization core values;
- Uses
the principles of conflict resolution to resolve differences among the
employees;
- Receive
feedback from employees to improve efficiency
- Coordinate
employee safety, welfare and wellness.
- Maintains
up to date leave and medical records;
- Ensures
the medical rules/policy is adhered to;
- In
charge of registry filings and files for HRM only
- Coordinates
the administration of the staff appraisal process;
- Handles
administrative duties as directed;
- Any
other duties as may be assigned by management.
Personal Key Skills/Attributes
- Supervisory
skills;
- Effective
communication both oral and written;
- Effective
public relation and presentation skills;
- Time
management and team building skills,
- Posses
a strong bias for action and a keen sense of urgency;
- Ability
to analyze organizational behaviors as well as human behavioral
characteristics and motivation;
- Good
knowledge of HR policies and labor/industrial requirements.
- Basic
managerial skills; pleasant disposition, self motivated;
- Customer
care;
- Unquestionable
integrity;
- Able
to exercise discretion, sensitivity, tact, and have respect for
confidentiality all the times.
Job Specifications
- Degree
in Human Resource/ business related studies;
- Higher
National Diploma in Human Resources Management;
- Over
3 years experience in human resource department;
- Knowledge
and experience in organizational effectiveness and operations management
implementing best practices in the Company;
- A
registered member of recognized professional body.
Resume Form
Work Experience Form
The deadline is on 2nd Dec 2011
You can now click on this link www.kenyanvacancies.com to visit our sister website for more vacancies.