UN World Food Programme – Somalia
Job Advertisement
Vacancy Announcement No.VA-022/2011
Post Title: Senior Administrative Assistant
Post Grade: G6
Duty Station: Nairobi
Contract type: Fixed Term (FT)
Closing date: 19.10.2011
Organizational background
The World Food Programme Somalia activities include food assistance relief,
emergency school feeding, humanitarian air and logistics services, food
coordination and emergency rehabilitation projects.Job Advertisement
Vacancy Announcement No.VA-022/2011
Post Title: Senior Administrative Assistant
Post Grade: G6
Duty Station: Nairobi
Contract type: Fixed Term (FT)
Closing date: 19.10.2011
Organizational background
This position is only open to qualified Kenyan nationals. Female candidates in particular, are encouraged to apply.
Major Duties and Responsibilities:
Under the general supervision of the Senior Administrative Assistant and the overall supervision of the Administrative Officer the Senior Administrative Assistant will carry out the following duties;
- Organize
and facilitate the administrative work of the office including the
establishment of internal procedures and tracking systems for
correspondence and documents;
- Prepare
and maintain a selected number of administrative control records, and
automated reports related to fuel consumption, vehicle maintenance and
vehicle stock cards, for both Country and Area Offices in Somalia;
- Verify
that works are
done in accordance with corporate standards and within established
deadlines;
- Respond
to complex queries from a variety of sources by producing targeted
information or by re-directing to the most appropriate source;
- Review
correspondence or information materials relevant to the area of work
prepared by other support staff;
- Prepare
and/or consolidate complex reports, documentation including the production
of forms, tables and charts, prepare complex correspondence, briefing
notes and other documentation as requested;
- Prepare
and maintain service contracts, including auditing invoices against the
goods and services provided, processing and monitoring of payments;
- Guide,
train and daily supervise junior support staff engaged in the different
administrative services including statistics, finance, programme, human
resources activities and/or other related areas;
- Undertake
field missions or maintain contacts with WFP’s field offices to provide
administrative assistance and guidance.
- Perform
other related duties as required.
Minimum Qualifications
Education:
Education:
- Secondary
school education.
- Training
in administrative field supplemented by commercial or related courses is
desirable.
Experience:
- At
least five years of progressively responsible work experience, including
at least three years in administrative services.
- At
least one year at G5 level or equivalent.
Language:
- Fluency
in both oral and written communication in English.
Knowledge:
- Experience
utilizing computers, including word processing, spreadsheet and other WFP
standard software packages and systems.
- General
knowledge of UN system administrative policies, rules, regulations and
procedures.
Apply on-line by completing the Personal History Form P11 available on the following link
http://www.unon.org/docs/P11.doc
Quote the Vacancy Announcement No. and the job title on the Personal History Form P11,
Applications not clearly showing the VA No indicated above will not be considered.
E-mail: Somalia.Hr@wfp.org
For external applicants inside Somalia only, sealed envelope addressed to The Human Resources Officer, (to be dropped at the reception of the nearest WFP office in Somalia).
For UN staff members the two latest appraisal forms MUST be attached.
Hand delivered applications are no longer accepted at the Nairobi office
Applications received later that the deadline will not be considered.
Only short listed candidates will be contacted
You can now click on this link www.kenyanvacancies.com to visit our sister website for more vacancies.
