UNDP Kenya would like to recruit a Protocol Assistant on a service contract (SB3).
Background
The Protocol Assistant will act as liaison between UNDP and the Kenya Government Departments, namely, Ministry of Foreign Affairs, Immigration Department, Kenya Revenue Authority and the Registrar of Motor Vehicles, handling documents and issues related to immigration, duty-free and tax provisions of the Host Country Agreement for UNDP, as well as its eligible staff.
Position Information
Under the guidance and direct supervision of the Operations Manager, Protocol
Assistant shallBackground
The Protocol Assistant will act as liaison between UNDP and the Kenya Government Departments, namely, Ministry of Foreign Affairs, Immigration Department, Kenya Revenue Authority and the Registrar of Motor Vehicles, handling documents and issues related to immigration, duty-free and tax provisions of the Host Country Agreement for UNDP, as well as its eligible staff.
Position Information
- build
and sustain cordial relationships with key officials in Government
departments involved with the execution of immigration formalities,
duty-free and tax exemption privileges according to the Host Country
Agreement between UNDP and the Government of Kenya;
- provide
regular briefs to CO Operations teams on immigration formalities, duty
free and tax exemption privileges and ensures that the information is
continuously updated to guide staff in completing relevant host country
forms governing various privileges and exemptions;
- monitor
status of documents submitted to government authorities to ensure
efficient and timely provision services;
- maintain
and ensure accuracy of the data stored in the electronic database and
update the filing system, containing relevant information relating to
staff/dependants, their entitlements and vehicles and ensure quick
retrieval of required information;
- track
the expiry dates of documents in conjunction with Operations teams so as
to remind the relevant staff member to initiate action for renewal of the
same in good time.
Qualifications
- Completion
of secondary school education; specialized certification in
administration, protocol, logistics, diplomacy or related field.
- University
Degree in business administration or related field would be desirable, but
is not a requirement.
Experience
- At
least 5 years of general administrative experience at national or
international level.
- Ability
to work with computer and office software packages (MS Office, internet,
etc).
- Experience
working with web based management systems is essential Knowledge of UN and
GOK protocol, immigration, customs and excise processes and procedures.
- Knowledge
of government policies, working methods and practices.
Application Procedure
Interested and qualified persons should apply using the UNDP Kenya e-Recruitment portal located at http://www.ke.undp.org on or before 4 November 2011.
Select “UNDP vacancies” United Nations Development Programme 2 and click on ‘erecruit.echosystems.net’.
Applicants are required to fill and sign a Personal History Form (P11) Form and submit it together with their online application.
Applications received via other means will not be accepted.
Additional considerations
Interested and qualified persons should apply using the UNDP Kenya e-Recruitment portal located at http://www.ke.undp.org on or before 4 November 2011.
Select “UNDP vacancies” United Nations Development Programme 2 and click on ‘erecruit.echosystems.net’.
Applicants are required to fill and sign a Personal History Form (P11) Form and submit it together with their online application.
Applications received via other means will not be accepted.
Additional considerations
- Applications
received after the deadline will not be considered.
- UNDP
will only be able to respond to those applications in which there is
further interest.
- Preference
will be given to qualified female candidates
- UNDP
as a matter of practice does not charge any application, processing or
training fee at any stage of the recruitment.
You can now click on this link www.kenyanvacancies.com to visit our sister website for more vacancies.