International Federation of Red Cross and Red
Crescent Societies
Job title: HR Assistant
Unit / dept / delegation: Human Resource, East Africa Regional Representation, Nairobi
Reports to: Senior Human Resources Officer
Grade: 4
Purpose
Under the guidance and supervision of the Senior Human Resource Officer, the HR Assistant provides HR services ensuring high quality, accuracy and consistency of work.
The HR Assistant promotes a client-oriented and consistent with rules and
regulations approach in the Unit. Job title: HR Assistant
Unit / dept / delegation: Human Resource, East Africa Regional Representation, Nairobi
Reports to: Senior Human Resources Officer
Grade: 4
Purpose
Under the guidance and supervision of the Senior Human Resource Officer, the HR Assistant provides HR services ensuring high quality, accuracy and consistency of work.
The HR Assistant works in close collaboration with support service departments and programmes’ staff in the Regional Representation to exchange information and ensure consistent service delivery.
Duties applicable to all staff
- Actively
work towards the achievement of the Federation's goals.
- Abide
by and work in accordance with the Red Cross Red Crescent principles.
- Perform
any other work related duties and responsibilities that may be assigned by
the line manager.
Key Responsibilities
1. Implementation of HR strategies
1. Implementation of HR strategies
- Ensures
implementation of HR strategies focusing on achievement of the following
results:
- Full
compliance of HR processes and records with IFRC rules, regulations,
policies and strategies
2. Implementation of HR services
- Ensures
implementation of HR services focusing on achievement of the following
results:
- Support
to recruitment process including supporting job descriptions finalization,
vacancy announcements, first screening of candidates, compiling matrixes
and performing functions of Secretary in interview panels.
- Creation/update
of positions, and Preparation of contracts and staff files.
- Leave
administration through coordination with each team, leave transactions,
and leave records maintenance and monthly verification.
- Provision
of overall logistic support to daily HR management, including
correspondences drafting, meeting arrangement, etc.
- Input
and tracking of all transactions related to positions, recruitment,
benefits, earnings/deductions, recoveries, adjustments and separations.
- Collection
of background information for submissions to the selection panels.
- Management
of internship programme and coordinating volunteer contracting.
- Administration
of staff benefits and statutories such as medical insurance and
NSSF/NHIF/PAYE, etc.
- Maintenance
of proper filing system for HR records and documents.
3. Support to staff career management and
career development
- Support
coordination of proper staff performance management and career development
focusing on achievement of the following results:
- Provision
of background information for drafting and filling of Learning Platform
records and analysis.
4. Support to IFRC related surveys / HR
Services
Ensures support to IFRC related surveys/HR services focusing on achievement of the following results:
Ensures support to IFRC related surveys/HR services focusing on achievement of the following results:
- Collection
of information for comprehensive and interim local salary surveys.
- Climate
surveys
5. Support to knowledge building and knowledge
sharing
- Supports
knowledge building and knowledge sharing in the Zone office focusing on
achievement of the following results:
- Participation
in the trainings for the operations/projects staff on HR.
- Support
to the organization of new staff orientation.
- Contribution
to knowledge networks and communities of practice.
- Preparation
of training calendar and budgets.
Impact of Results
The key results have an impact on the execution of the HR services in terms of quality and accuracy of work completed.
Accurate data entry and presentation of financial information and client-oriented approach enhances the Regional Office’s capability in the HR Management.
Competencies and Critical Success Factors
Corporate Competencies:
The key results have an impact on the execution of the HR services in terms of quality and accuracy of work completed.
Accurate data entry and presentation of financial information and client-oriented approach enhances the Regional Office’s capability in the HR Management.
Competencies and Critical Success Factors
Corporate Competencies:
- Demonstrates
commitment to IFRC’s mission, vision and values.
- Displays
cultural, gender, religion, race, nationality and age sensitivity and
adaptability
Functional Competencies:
Knowledge Management and Learning
Knowledge Management and Learning
- Shares
knowledge and experience
- Encourages
office staff to share knowledge and contribute to IFRC Practice Areas
- Promotes
a learning environment in the office
- Provides
helpful feedback and advice to others in the office
- Actively
works towards continuing personal learning and development in one or more
practice areas, acts on learning plan and applies newly acquired skills
Development and Operational Effectiveness
- Ability
to perform a variety of standard tasks related HR management, including
screening, collecting and preparation of documentation, data input,
creation of position, transactions tracking, filing, provision of
information
- Strong
IT skills
Leadership and Self-Management
- Focuses
on result for the client
- Consistently
approaches work with energy and a positive, constructive attitude.
- Demonstrates
strong oral and written communication skills.
- Remains
calm, in control and good humoured even under pressure.
- Demonstrates
openness to change and ability to manage complexities.
- Responds
positively to critical feedback and differing points of view.
- Solicits
feedback from staff about the impact of his/her own behaviour.
- High
Level of Confidentiality.
Person Specification
Education
Education
- Diploma in
Human Resources, Business Administration or Psychology
Experience
- 2
years experience in Human Resources; recruitment and selection,
documentation and reporting.
Skills and Knowledge
- Experience
in the usage of computers and office software packages (MS Word, Excel,
etc) and experience in handling of web based management systems.
Language
- Fluency
in both spoken and written English and Kiswahili
Character Qualities
- Ability
and willingness to counsel and help others
- Ability
to work in a team, and occasionally under strict deadlines
- High
degree of integrity, discretion, and personal conduct
- Flexible
and adaptable to changing working conditions
- Self-motivated,
with good judgment and initiative
- Good
verbal and written communication skills
- Good
interpersonal skills
- Sensitivity
to diversity
- Good
level of attention to detail
- Pleasant
personality
Applications should be submitted by email to zonehr.easternafrica@ifrc.org; to be received not later than 16 October 2011.
Kindly note that due to the large volumes of applications received;
1. Only e-mail applications will be accepted
2. Only short listed candidates will be contacted.
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