Recruiting Officer (Schools)
Location: Nairobi, Kenya
Number of Positions: 2
About Bridge International Academies
Bridge International Academies is a startup revolutionizing education across Africa with a truly unique business model. The company has launched a large-scale franchise-like network of ultra low-cost for-profit private primary schools across Africa.
Our schools profitably deliver high-quality education for less than $4 per child per month, enabling local school managers to operate their school businesses profitably, while creating a highly successful business at the central level.
About this position
Bridge International Academies is looking for an individual with a successful track record of processing and interviewing large numbers of applications.
This position requires someone with high demonstrated energy levels, who is extremely motivated to succeed and is accountable for results.
This position reports to the Human Resource Manager (Schools) and the primary goal is to lead these large scale recruitment drives for our schools which are located in the local income areas and/or informal settlements of Nairobi and beyond.
Because of the eventual size of our operations, the company will eventually need to hire thousands of new teachers each year and hundreds of new school managers to manage this undertaking.
It is critical to our success to be able to design and manage streamlined selection, recruiting, and hiring processes to find the right people and to do so in a cost-effective manner. It is the role of the Recruiting Officer to lead this process while working with the rest of the HR team to support the Human Resource for the schools.
Overall Responsibility
Providing day to day human resource services and execution in the areas of recruitment, induction, staff records management, staff medical services liaison, leave administration, HR reporting and assisting in any HR projects that may come up from time to time as well as development of improved tools and processes to enhance the HR function for schools.
The role and responsibility for this job may change over time, but initially will include, but not be limited to:
Key tasks and deliverables
Recruitment
- Develop
and execute recruitment plans in coordination with School Operations and
relevant departments- including activity flows, budgets and cost tracking
and regular feedback on key aspects of the recruitment process
- Responsible
for the full cycle of scheduling, recruiting, ,testing, interviewing, for
and during the hiring of school managers, teachers, land scouts, site
foreman. This will include building systems to optimize the process.
- Use
existing and develop new screening assessments (for example, math and
English tests, written applications, public speaking exercises, mock sales
pitches, personality and aptitude tests)
- Provide
input in the evaluation and improvement of the process of administering,
scoring and conducting final round of interviews with relevant department
members
- You
will be responsible for the hiring of other employees who support
recruitment for schools (recruiting assistants, marketing, and postering).
This will include but is not limited to all the administrative
communication with the candidates, interviewing, training, and performance
management.
- Ensure
that recruitment data management of all relevant HR information into the
database related to school employees is entered and updated regularly
- Work
closely and support School Operations and the Training Department on all
aspects of teacher/school manager recruitment
Induction of new staff
- Develop
and conduct HR briefing/orientation in coordination with the Training
Department.
- Represent
HR in the Training Programme and facilitate sessions on appropriate
policies, procedures and guidelines.
- Provide
an overview of benefits and entitlements and carry out an on boarding
process.
- Oversee
the collection of all the necessary personal details to ensure the new
employees register with all the required agencies like KRA, NSSF, NHIF,
etc. For the teachers and School Managers this will also involve working
with the NSSF and NHIF to process all the candidates during training.
Contract and Data Management
- You
will be responsible for the expeditious issuance and signing of contracts
for school employees.
- You
will work together with the Finance department to ensure all school
employees have been entered into the payroll system correctly and all employees
who have been terminated have been removed.
- You
will help manage the databases in coordination with IT to maintain
relevancy and correctness of information
- You
will provide data/information on transport subsidies for multiple
locations which will be updated on quarterly basis
Leave administration
- Maintain
an up to date data base of staff leave entitlement and utilization in line
with leave policy guidelines.
HR Reporting
- Track
and provide for monthly payroll preparation and company reporting relevant
data about HR activities to be incorporated into monthly, quarterly and
annual reports. This includes changes in headcounts, leave status, gender
and age distribution, absenteeism reports and other reports in the HR
scorecard
- Analysis
of staffing distribution into full time, permanent substitute, backup on a
monthly basis
- Preparing
monthly reports to provide a summary of key HR events during the month.
HR Projects
- Participate
in the HR budgeting process
- Support
new HR projects that may be initiated by senior management.
- Propose
and supervise HR process improvement initiatives.
Performance management
- Maintain
a data base of staff contract dates and communicate to Head of School
Operations on due dates for appraisals, contract renewals, probationary
reviews and contract end dates.
- Support
your supervisees in the performance management process and appraise them
accordingly
- Provide
ideas/support in the development of appropriate staff appraisal results
management systems to ensure appropriate information and follow up of
results.
Other tasks
- Participate
actively in the teacher and school manager forums together with school
operations teams
- Institute
a system for capturing HR issues arising from the schools and provide a
feedback mechanism for resolving challenges. Develop an automated system
in coordination with the IT Department for monitoring the teachers hotline
- Support
the process of establishing of HR policies and procedures specific for
teachers and school managers,
- Any
other duties that may be delegated to you in line with your role.
About You
- Minimum
of 5 years experience in recruiting and managing hiring processes for
schools with high volumes of new hires
- Bachelor
Degree in either Human Resource Management, Administration, Social
Sciences
- Higher
Diploma in Human Resource Management from a reputable institution
- Membership
to a HR Professional body
- Knowledge
of the Labour Laws of Kenya
- Experience
in managing human resource issues for a company with complex and growing
human resource needs
- Policy
and systems-oriented with experience in developing systems and processes
to manage a complex hiring process for many positions simultaneously
- Strong
ability to quickly understand what is required of a position, define the
detailed requirements, and know how to source, screen and interview people
who will fit that role.
- Function
well in a fast-paced, informal environment where constant change is the
norm and the bar for quality is set high
- This
position requires a lot of travelling hence one should be ready and willing
to travel at short notice.
- Strong
negotiation, communication and interpersonal skills
- Must
possess computer skills
In order
to be considered for this position all candidates must register and upload
their CV’s on our website at www.bridgeinternationalacademies.com
You can now click on this link www.kenyanvacancies.com to visit our sister website for more vacancies.