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Receptionist Job Vacancy in Kenya - Security Firm

A security firm is looking for a receptionist will be the first point of contact for in-coming calls and visitors to the Office.

Reception Duties
  • Ensure that the reception area is always presentable. .
  • Manage all incoming and outgoing calls and visitors and direct them accordingly or attend to their needs or appointment requirements.
  • Prepare and attend to all outgoing/ incoming mail.
  • Distribute incoming correspondence or documents among staff.
  • Provide direction for key clients, visitors and handle enquires

  • Perform various office duties when requested, e.g. filing, arranging transport, and logging of callouts for maintenance and repair work and minor administrative duties.
  • Make arrangement for refreshments for various meetings as well as for guests.
  • Receive and send all documents via courier services and maintain appropriate registers.
  • Ensure that the reception area is neat and welcoming.
  • Ensure that staff members have stationery required for their work.
  • Provide general administrative and office support function as may be called upon from time to time.
  • Fill in for the cleaner as and when needed.
Functional Competencies
  • Must have excellent command of English spoken and competent in grammar
  • A Team Player.
  • Must be able to prioritize tasks.
  • Must have knowledge of office record keeping practices and methods.
  • Can perform with minimal supervision
  • Excellent computer literacy.
  • Demonstrates high integrity and ethical standards, sound judgment, diplomacy and discretion.
Education and Qualifications
  1. Diploma in Office Management/Business Administration
  2. Must have experience in a security firm for more than one year AMUST.
  3. Proficient in MS Office (Must)
  4. Formal secretarial training will be an added advantage
If you meet the above criteria, and would like to be a part of the team, please send an application with a detailed C.V stating your experience, qualifications, current remuneration, list of at least 3 referees, day-time telephone numbers and email address to :- by Friday, September 23rd, 2011.

Only shortlisted candidates will be acknowledged.

Female applicants encouraged to apply

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