A security firm is looking for a receptionist will be the first point of contact for in-coming calls and
visitors to the Office.
Reception Duties
Reception Duties
- Ensure
that the reception area is always presentable. .
- Manage
all incoming and outgoing calls and visitors and direct them accordingly
or attend to their needs or appointment requirements.
- Prepare
and attend to all outgoing/ incoming mail.
- Distribute
incoming correspondence or documents among staff.
- Provide
direction for key clients, visitors and handle enquires
- Perform
various office duties when requested, e.g. filing, arranging transport,
and logging of callouts for maintenance and repair work and minor
administrative duties.
- Make
arrangement for refreshments for various meetings as well as for guests.
- Receive
and send all documents via courier services and maintain appropriate
registers.
- Ensure
that the reception area is neat and welcoming.
- Ensure
that staff members have stationery required for their work.
- Provide
general administrative and office support function as may be called upon
from time to time.
- Fill
in for the cleaner as and when needed.
Functional Competencies
- Must
have excellent command of English spoken and competent in grammar
- A
Team Player.
- Must
be able to prioritize tasks.
- Must
have knowledge of office record keeping practices and methods.
- Can
perform with minimal supervision
- Excellent
computer literacy.
- Demonstrates
high integrity and ethical standards, sound judgment, diplomacy and
discretion.
Education and Qualifications
- Diploma
in Office Management/Business Administration
- Must
have experience in a security firm for more than one year AMUST.
- Proficient
in MS Office (Must)
- Formal
secretarial training will be an added advantage
Only shortlisted candidates will be acknowledged.
Female applicants encouraged to apply
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