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HR and Admin Officer Job in Kenya

Position: HR and Admin Officer

Department: Finance and Support services

Reports To: Head of Finance and Support services

Nature and Scope of the Position

The position is responsible for providing support in the various HR functions and provides advice and assistance to the line managers and staff.

Ensure smooth running of the office in general


  • Provide support to line managers and staff to develop the skills and capabilities of staff
  • Assistant QMR running with the ISO processes and procedures
  • Support Line managers monitor staff performance
  • Assist Head of Finance in payroll management
  • Co-ordinate staff recruitment and selection process in order to ensure a timely organized and comprehensive procedure is used to hire staff
  • Provide information and assistance to staff and line managers on HR and work related issues
  • Assisting line managers to understand and implement policies and procedures
  • Running with the Internship programme
  • Interpreting and advising on employment legislation
  • Assist in managing the firms internal communication and employee Engagement/retention processes
  • Maintaining records relating to staff
  • Listening to grievances and implementing disciplinary action
  • Analyzing training needs in conjunction with line managers
  • Organize orientation and induction for all new employees
  • To ensure smooth operations of the company
  • Ensuring proper utilization and maintenance of equipments, assets and facilities
  • Handles housekeeping, general cleanliness and procurement of stationary i.e. efficient and effecting working environment
Job Specification




· Degree in B.COM-HR/MGT
· 2 Years Experience
Higher Diploma in HR
· 2 Years experience in the same position and a professional qualification will be an added advantage
Work related skills
· Good organizational skills
· Aggressive and Result Oriented
· Highly motivated
· Good problem solving skills
· Good leadership qualities and people oriented skills
Personal attributes
· Ability to work under pressure
· Trustworthy
· Team player
· Strong interpersonal skills
· Strong customer relation skills

Complexity and difficulty of the work
  • A demanding job that requires high level of accuracy and integrity
Successful performance standards
  • Monitoring and ensuring the achievement of revenue target
  • Reports on proposals and quotations done on weekly basis to the Managing Director
  • Needs to plan ahead thus be pro - active
  • High level of accuracy
  • High level of confidentiality
This job description is meant to be only a representative summary of the duties and responsibilities performed by the jobholder. 

The jobholder may be requested to perform job-related tasks other than those stated in this description.

The jobholder is expected to perform in a manner consistent with the values and philosophy of 
“XRX Technologies”

The resumes and application letters should be sent to

Closing date will be 21st September 2011

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