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Accounts Clerk Job Vacancy in Maseno, Western Kenya

International Centre for Tropical Agriculture (CIAT)

Recruiting an
Accounts Clerk

Supported by the Consultative Group on International Agricultural Research (CGIAR), the International Centre for Tropical Agriculture (CIAT) is a non-profit organization that conducts socially and environmentally progressive research aimed at reducing hunger and poverty and preserving natural resources in developing countries.

The Tropical Soil Biology and Fertility research area of CIAT (CIAT-TSBF) operates as an integral part of the CIAT research areas and is housed at the ICRAF Campus, Nairobi, Kenya.

The goal of CIAT-TSBF is to contribute to human welfare and environmental conservation in the tropics by developing adoptable and suitable soil management practices that integrate the biological, chemical and socioeconomic processes that regulate soil fertility and optimize the use of organic and inorganic resources.

Position Summary

The International Centre for Tropical Agriculture (CIAT) is recruiting for the position of Accounts Clerk to be based at its site office in Maseno, Western Kenya.

The position will report to the Site Coordinator in Maseno.

The Accounts Clerk will have the responsibility of providing timely and efficient accounting support to staff of the CIAT-TSBF office in Maseno, Western Kenya.

The Accounts Clerk will work very closely with the Project Accountant assigned to the Maseno office to ensure that accounting processes flow in a smooth manner; ensure timely reporting of expenditures to the Nairobi office and proper filing and retrieval of accounting documents.

Main Responsibilities

1. Payment Processing:
 Maintain an efficient and effective payment processing schedule; scrutinize incoming invoices and demand notes for legitimacy, analyze and journalize invoices as appropriate; prepare payment vouchers and ensure proper filing of financial and accounting records for easy retrieval.

2. Monthly Analysis of Accounts Payable and Receivables:Conduct a monthly review of balances; follow up to clear overdue payments by initiating payment process; track receivables, raise invoices and manage billings as necessary.

3. Cash and Accountable Documents Management:
 Ensure safe custody of CIAT’s cash and accountable documents; ensure legitimacy of petty cash payments within the context of CIAT accounting policies and procedures; receive bank deposit slips and notifications for all payments deposited to the bank and issuance of official receipt to acknowledge.

4. Monthly analysis of Expense accounts:
 Ensure adjustments are made whenever inconsistencies are noticed.

5. Travel legalisation:
 Track the process of accounting for travel advances according to the CIAT Travel Policy .

6. Web Journals Data entry:
 Capture data from payment and adjustment vouchers into the Web Journals system on a daily basis.


  • Should have attained a minimum of CPA II
  • At least two (2) years of relevant work experience in a closely related field gained in an international organization
  • Demonstrate high level of integrity and respect for confidentiality
  • Strong ability to prioritise and organize workload; take initiative and work under pressure
  • Must be able to work independently with minimal supervision, but also participate as a team member in accomplishment of duties.
  • Good oral and communication skills
  • Good computer skills, including knowledge of one of the accounting software and ability to learn new applications quickly
CIAT is an equal opportunity employer and offers a collegial and gender-sensitive working environment. 

The position is on local terms and will be for an initial period of one (1) year, renewable subject to three (3) months probation period, assessment of performance and availability of resources.

Applicants are invited to send a cover letter illustrating their suitability for the above position against the listed qualifications, competencies, skills together with a detailed curriculum vitae, including names and addresses of three referees.

All correspondence should be addressed to the

Human Resources Unit, CIAT-TSBF,
P.O. Box 823-00621,
Nairobi, Kenya

Or via email:

Applications will be considered until 30th September 2011 and should indicate “Application for Accounts Clerk” on their application letters and email submissions.

Only short-listed applicants meeting the above requirements will be contacted.

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