Job Title: Supply Chain Head / Operations Manager
Based At: Head Office
Position Reports To:Chief Executive Director
Job Purpose / Summary: oversee the operations activities of the company mainly by good stock projections, warehousing and distribution.
Key Responsibilities and Accountabilities:
I. Procurement / Importation / Reception
Based At: Head Office
Position Reports To:Chief Executive Director
Job Purpose / Summary: oversee the operations activities of the company mainly by good stock projections, warehousing and distribution.
Key Responsibilities and Accountabilities:
I. Procurement / Importation / Reception
- Placing company orders both local and overseas in good time to ensure there are no stock shortages. This should in line with stipulated re‐order levels.
- Coordinate all import and export of goods.
- Coordinating with all clearing and forwarding agents to ensure proper documentation and SLA’s are adhered to.
- Tracking and follow up orders to suppliers to be sure we receive them in good time.
- Organize the reception of the goods inside the warehouse and our systems.
- Implement the necessary internal controls/checking during the reception process.
II. Stocks Management
- Stock management, mainly monitoring expiry dates, reorder levels, outages and coordinate with commercial/marketing teams.
- Overseeing and coordinating random stock control/stock take (both mid‐year and end year) and ensure they are carried out on a timely basis.
- Functionally manage branches on stock issues to be sure we have an adequate level of stock at branch level on a dynamic basis.
- Coordinate the transportation of the goods to the branch.
- Control and validate stock movement within the warehouse.
- Maintain relations with suppliers and principals by handling claims in the appropriate way.
- Validate the special pricing given to tenders and organize the claims.
- Control of the margins level and explain the distortions.
III. Warehousing
- Ensuring the goods in the warehouse are properly stored as per Good Distributorship practices (Cold chain is an important aspect).
- Organize warehouse operations in terms of security and risks (responsibility, opening hours, access control …).
- Organize warehouse operations in terms of activity (productivity, picking locations…).
- Work on continuity plan in case of crisis situation.
IV. Dispatch and Delivery
- Organize and control the dispatch and delivery of the goods to customers for Kenya.
- Synchronize deliveries with telesales activity, warehouse activity and customers’ needs (regular, urgent, bulk deliveries).
- Regular assessment of cost implication related to service rate.
- Work closely with commercial department in order to assess our service rate and implement the necessary actions to improve.
V. General
- Recruit, maintain, train and direct warehouse, operations and transit staff.
- Organize operations processes and synchronize them within the department and with other departments.
- Identify KPI’s for the department and submit regular reports linked to action plans and corrective actions follow up.
- Together with the executive team contribute to the evaluation and development of operational strategy.
- Liaising with the company Pharmacist so that our operations are within the stipulated laws.
- Draft memos and procedures on company operations with special reference to stock and regulatory matters.
- Ensure that operations are in line with company requirements for quality, legal stipulations, risks and environmental policies.
- Ensure adherence to health and safety policy in the warehouse, and other requirements relating to sale of pharmaceutical products.
- On irregular basis, support Ugandan and Tanzanian operations.
Desired Qualifications
- Graduate
- Professional expertise in supply chain management for 3‐4 years.
- Mid 30s‐40 in Age
- Strong management skills
- Strong interpersonal skills and able to communicate at different organization levels.
- Leadership, Training and Team Management skills.
- Budget management experience.
- An organized, determined and persistent person.
- Good and effective negotiation skills
- Able to promote cross functional effectiveness.
- Decision making oriented & able to quickly react to changing environment.
- Excellent command of written and spoken official Languages in Kenya.
Interested candidates who meet the above minimum requirement s can apply to
E Mail: recruitment@careerdirections.co.ke or cvs@careerdirections.co.ke
Only shortlisted candidates shall be contacted.
E Mail: recruitment@careerdirections.co.ke or cvs@careerdirections.co.ke
Only shortlisted candidates shall be contacted.
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