Shift Supervisor Job Vacancy in Mombasa

VTTI operates a network of bulk petroleum Terminals in eleven countries across five continents. As a result of its ongoing continued growth, VTTI has expanded its operations to Kenya. 

VTTI Kenya is completing its state of the art Terminal in Mombasa and will soon be operational. 

Applications are invited from qualified and experienced Kenyan citizens for the following positions at our state of the art Petroleum Terminal in Kipevu, Mombasa: 

Shift Supervisor 

Location: VTTI, Kenya 

Job Description 

Responsible for frontline supervision and implementation of operational activities which include unloading and loading of marine vessels, product transfers to the Kenya Pipeline Company (KPC) system, product transfers to the truck loading rack, internal tank to tank transfers and management of product inventory and quality in storage. 

Organisational Position: Reports to the Operations Manager and supervises Field Operators. 

Result Areas: 

Operations efficiency 

Directly supervises operational activities to ensure efficient execution of terminal operations processes; 

• Ensures that approved operating procedures are consistently applied to all operations activities, operations start up and shutdown.
• Plans, manages and coordinates Field operators’ assignments to ensure efficient, timely and quality completion of required tasks.

Environment Health and Safety (EHS) compliance 

Ensures that all operational activities are carried out in compliance with VTTI EHS policy and meet the applicable statutory requirements; 

• Ensures that all EHS requirements outlined in the Standard Operating Procedures for all terminal operations are strictly observed.
• Carries out Safety Observations, participates in Safety Audits and Risk Assessments to identify EHS deficiencies and contributes to corrective solutions.
• Reports all incidents and emergencies to the Operations Manager and Safety officer as soon as practical; takes measures in consultation with the Operations Manager to prevent incidents and emergencies.
• Participates in Incident investigations and Implementation of corrective actions.

Product Inventory Control 

Ensures that fuel product quantity handled through the Terminal is accurately and completely accounted for and that stock losses and gains are within agreed tolerance limits; 

• Ensures that product quantity measurement and calculation procedures are carried out correctly.
• Ensures that all measurement equipment is maintained in working condition and that required calibrations are carried out as scheduled.
• Investigates out of tolerance daily product losses / gains and notifies Operations Manager on the cause and proposed corrective action.
• Ensures customer inventory is preserved by vigilance and prompt reporting of product theft.

Product Quality 

Ensures that products handled conform to the required and applicable specifications to meet operating and customer requirements by: 

• Ensuring testing and quality control processes within product transfer and storage procedures are adhered to.
• Notifies Operations Manager of any product quality non conformance.
• Terminal Assets, Equipment and Plant maintenance
• Ensures that Terminal facilities and equipment are secured and properly used at the start, during and the end of the shift;
• Maintains record of locks and seals applied to gates, valves and other fixtures and updates all changes into the control registers.
• Conducts a walk around the terminal premises at the start of the shift, during the shift and at the end of the shift to assess safety and security conditions.
• Ensures the operating areas are kept clean and orderly.
• Ensures the correct use and maintenance of equipment by field operators, permitted contractors and other sufficiently authorised personnel.
• Ensures that any maintenance and repair works are only carried with proper and documented authorisation and in line with conditions of the work permit.

Customer Service 

Manages orders generated by Customer Service Department in accordance with the existing guidelines and with instructions of the customer order; 

• Ensures fulfilment of customer product transfers and truck loading orders.
• Consults with Operations manager to plan and meet customer service requirements.

Supervision and Personnel development 

Responsible for supervision, coaching and mentoring of field operators as follows: 

• Assigns and supervises Field Operators’ work; ensuring continuity and adequate coordination of operations activities across all shifts.
• Conducts daily start up meetings with Field Operators.
• Provides refresher training and coaching on operating procedures and terminal safety requirements to field operators
• Sets performance targets for Field Operators and monitoring through regular appraisals.
• Manages performance of field operators through counselling and consults with Operations manager where further intervention is required.
• Managers staff overtime in compliance with company and statutory regulations.

Reports, Communications and social interaction 

Participates in various forms of operational consultation and reporting within the organisation and external parties as follows: 

• Daily briefing and progress reports to the Operations Manager.
• Regular consultation and coordination with order processor and stock controller to fulfil customer orders.
• Regular meetings with Operations Manager to plan and review operations activities.
• Managing and / or participating in project groups, transfer of knowledge and understanding.
• Communication and collaboration with external parties such as other Terminal / Operations Managers, Jetty operators, Pipeline operators, Shipping agents, ShipsÕ crews, Contact ors and other third party service providers.
• Prepares weekly and monthly operations reports.

For the above vacancy, kindly send your CV to hr@mtt.vtti.com 

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