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Inventory Clerk Job in Kenya

Bridge International Academies is a startup company revolutionizing education across Africa with a truly unique business model. The company has launched a large-scale franchise-like network of ultra low-cost for-profit private primary schools across Africa. 

Our schools profitably deliver high-quality education for less than $4 per child per month, enabling local school managers to operate their school businesses profitably, while creating a highly successful business at the central level. We now have 26 schools in Kenya, and plan to rapidly scale the company to serve more than 1 million students. 

About this position 

Bridge International Academies is looking for an Inventory Clerk who will be responsible for managing the day to day stores activities and coordinating with heads of departments to ensure timely deliveries of required category items for Headquarters and Satellite Offices. 

The holder of this position will deliver high quality professional inventory administration services and support the Procurement Manager and Administrative Officer in maintenance of the store. 

Ability to deal with hands on issues, creation of practical solutions as well as participate in strategic thinking will be key to success in this position. 

This is a key position within the company’s Finance and Administration function reporting to the Procurement Manager but with key linkages with Administration and Finance. 

Responsibilities of the Inventory Clerk 

  • Check the physical flow of the store from time to time.
  • Check the products before the opening and closing of the store
  • Proper layout of the stores.
  • Issuing supplies
  • Maintaining, updating and reconciling stores records
  • Conducting Quarterly stocks take and prepare the necessary reports on stock valuation.
  • Keeping a track of obsolete and surplus stocks and to obtain management approval for their timely disposal through approved procedure.
  • Preparing Weekly and Monthly reports as required
  • Ensuring minimum damages and losses in the stored material.
  • When called upon will be expected to give support to Procurement and Administration duties
More specifically: 
  • The inventory clerk will be responsible for maintaining a proper, neat and organized layout of stores with all stock items clearly labeled with each distinct stock code to fully utilize the minimal space available and for ease of retrieval.
  • General stores management Encode/label the delivered or ordered materials or products
  • Controlling the physical receipts, transfer documents and any matters related to stock movement and associated reporting procedures and input accordingly into the Navision (Bridge ERP system).
  • Maintaining an orderly and well defined store layout and location systems.
  • Setting Inventory levels and managing Inventory Control processes physically as well as in Navision.
  • Supervising material issuing/receipt, unloading/loading and placement in assigned storage/dispatch location.
  • Checking material received quantities and specifications against Local Purchase order documents and tallying them in Navison.
  • Advice Management on required areas of improvement to enhance inventory processes
  • Alerting the procurement manager/Administrative Officer the need to replenish stock based on its activity.
  • With consultation with Administrative Officer, raise requisition orders when goods are at the reorder level.
  • Any other duties as may be assigned from time to time
About You 
  • Minimum Diploma in Stores management and stock control
  • Must have 5 years experience as a storekeeper in busy stores.
  • Have the ability to work under minimum supervision and meet deadlines
  • Be a Team Player
  • Must be honest and of high integrity
  • Ability to handle sensitive and confidential information appropriately
  • Strong initiative and solid judgment skills and abilities
  • High level of integrity and ethical behaviour
  • Good knowledge of Microsoft Office suite applications

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