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VSF Belgium Baseline Survey for Milk Marketing and Production in Juba South Sudan

Terms of Reference 

Baseline Survey on Current levels of milk production and marketing in and around Juba town 

Under Emergency Veterinary support Programme III (EVSP III.)

Background information and project summary

Veterinaires Sans Frontieres – Belgium (VSF B) is a recognized developmental NGO founded in 1995 working with disadvantaged communities to increase their standard of living, improve food security and livelihood sustainability through improved animal health and production.

In East Africa, our programmes focus on community-based animal health services, capacity building of local institutions and governments, conflict mitigation and sustainable natural resource management.

The EVSP III is a one year emergency project funded by USAID under the Office of Foreign Disaster Agency (OFDA). The project is implemented in Central Equatoria (Juba and Terekeka counties), Jonglei state (Akobo, Ayod, Fangak, Bor, Duk, Pibor, Twic East, Pochalla and Wurror counties), Lakes (Awerial, Rumbek north and Rumbek central counties), Upper Nile (Nassir and Ulang counties), Unity (Mayiendit, Leer, Koch, Mayom, Rubkona, Guit, Panyinjar, Ruweng and Abiemnhom and Warrap (Tonj East and Tonj North counties) states in Southern Sudan.

The specific objective of the project is to contribute to food security and nutrition of vulnerable communities in Southern Sudan by increasing their capacity to integrate returnees and internally displaced persons and proactively address their own needs in relation to livestock, food production and accessibility.

This will be done by increasing the capacity of vulnerable communities in the production and access to safe food of animal origin and it is articulated in the following expected results:
  • Emergency veterinary assistance is provided to pastoral communities in 2011
  • Provision of safe livestock products is ensured through increased awareness on public health (zoonosis) as well as development of marketing facilities
  • Support the re-integration process of vulnerable resident and returnee households through community-based livestock assets redistribution
  • Peri-urban Milk production and marketing promoted in Bor (Jonglei state), Juba (Central Equatoria), Leer (Unity state)
  • Veterinary inputs and services availed at strategic locations
VSF Belgium is seeking to engage a reputable organization or individual expert(s) to carry out a baseline survey on current level of milk production and marketing in and around Juba town.

The baseline survey will assess in a participatory manner the baseline situation of cattle keepers and communities in relation to milk production and marketing at the start of the project. It will also identify key constraints faced by cattle keepers, communities and market agents and opportunities for overcoming them through the project intervention.

Objectives of the final evaluation

The baseline survey needs to clearly find out the current level of milk production and marketing in and around Juba.

Specifically the survey will carry out the following:
  • Mapping areas of milk production in and around Juba
  • Mapping milk processing and marketing centers / places and routes used by milk traders to access markets in Juba
  • Milk hygienic practices employed by cattle owners / keepers and milk traders
  • Facilities used for milk production and how to improve them
  • Milk consumption levels and value addition, including ratios of powder milk to fresh milk.
  • Ease of adaptation from traditional cattle keeping to intensive dairy production
  • Animal health services delivered to cattle owners
  • Socio – economic activities affecting the cattle keepers and milk traders in and around Juba
  • Profitability of milk trading in and around Juba
Results of Baseline Survey

A detailed report clearly indicating the main findings, problems and opportunities for milk production and marketing in and around Juba

Methodology of data Collection

The following methods of data collection may be used in combination to collect all the required information.
  1. Desk review of Nile Community Development Organization (NICODO) past reports / documents on milk production and marketing in Juba
  2. Field visits to any other relevant milk processing plant in Juba
  3. Focus group discussions with stakeholders, pastoralists and key actors in and around Juba
  4. Key informant interviews with relevant cattle owners, milk traders and experts in milk production in and around Juba.
  5. Use of participatory skills and approaches and field data collection with pastoralists in target areas.
Proposed duration of the Baseline Survey

Proposed activity:
 1.1 - Literature review in Juba
Result Days:

Proposed activity:
 1.2 - Focus Group discussions and key informant interviews
Result Days:

Proposed activity:
 1.3 - Compiling Baseline report
Result Days:

Location: The baseline survey will take place in and around Juba town

  • The consultant (s) should provide a detailed work plan and budget of the survey.
  • The Baseline survey is expected to be completed in July 2011 over a period of 8 days.
The consultant (s) will be expected to submit a hard copy and soft copy of a detailed plan within two (2) days of signing the consultancy contract.

A detailed final report will be presented to the VSF-Belgium Country Programme Manager and the Regional Procurement Manager detailing the findings of the consultancy and recommendations for future similar interventions in South Sudan.

The entire report will be presented in English and will remain the property of VSF-B. A hard copy and a soft copy must be submitted.

A draft report will be expected seven (7) days after the end of the mission and the final report is expected 5 days after VSF-B’s comments.

The contents of the report shall be as follows:
  • Executive summary
  • Background.
  • Description of the objectives of the mission and execution methodology.
  • Findings
  • Problems encountered
  • Recommendations
  • Annexes covering Terms of Reference, abbreviations, field locations visited references, graphs, tables, etc.

The VSF Belgium Southern Sudan Country Programme Manager and the EVSP III Programme Manager who are based in Juba will ensure overall coordination of the consultancy.


The consultant(s) are expected to have the following qualifications:
  • Livestock expert with at least seven years experience in livestock development.
  • Experience in carrying out similar consultancies and a proven track record of excellent results delivery.
  • Excellent report writing skills.
  • Working experience in Southern Sudan is desirable.
  • Experience on dairy production and marketing
Contact information

Interested expert(s) and organizations (s) should prepare and submit to VSF Belgium a technical and financial proposal for the assignment by 20th July.

The proposal should indicate qualifications and experience with a detailed execution plan and budget.

The proposals, CV and letter of motivation as well as three (3) referees should be sent electronically to

Please take note of the following:
  1. That the response MUST only be forwarded to
  2. That the closing date is on July 20th 2011
  3. Any response to any other email address shall NOT be considered.

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