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Executive Personal Assistant Job in Nairobi Kenya

The New Partnership for African Red Cross and Red Crescent Societies (NEPARC) is a non-profit organisation and an African initiative and concept to develop capacity and resources of the African Red Cross and Red Crescent Societies in collaboration with African governments, international partners, the Red Cross and Red Crescent Movement; public and corporate sector in Africa and world over, grounded on the firm foundation of the volunteer spirit of ‘the Power of Humanity’.

NEPARC‘s main objective is to support, mentor, advise and facilitate all Member African Red Cross and Red Crescent Societies to take responsibility of their own development, uphold themselves to the highest standard of good governance, management, accountability and transparency, and provide excellent services to the most vulnerable.

NEPARC is looking for a qualified person to fill the following position:

Position Title: Executive Personal Assistant

Reporting to:

Job location:

Summary of Activities

The Executive Personal Assistant (EPA) will act as the CEO’s first point of contact with internal and external public.

Main Responsibilities

  • Maintain calendar (business and personal) and ensure the organisation’s CEO and President are kept on schedule.
  • Arrange travel including reservations, trip agendas, hotel accommodations and trips, follow up and post trip activities.
  • Assist in preparation of meetings including gathering documentation, research and coordination of particants.
  • Manage internal and extrnal correspondnce including emails and mails.
  • Plan and oversee company events.
  • Complete projects and special assignments by establishing objectives, determining priorities, managing time, gaining cooperation of others, monitoring progress, problem-solving, making adjustments to plans.
  • Update job knowledge by participating in educational opportunities, reading professional publications, maintaining personal networks and participating in professional organisations.
  • Assist in streamlining work processes and create written processes.
  • Follow up communication within NEPARC and external communication with partners.
  • Follow up action points from meetings and conferences.
  • Schedule conference calls and manages telephone calls as necessary.
  • Participate in decision-making processes.
  • Enhance CEO›s and the organisation›s reputation by accepting ownership for accomplishing new and different requests, exploring opportunities to add value to job accomplishments.
Position Requirements
  • Bachelor's degree from an accredited university with a bias in Finance
  • Bilingual English and French
  • Seven (7) or more years experience supporting executive leadership
  • Ready to travel to various meetings, activities and assignments
  • Adherence to professional attire and demeanor
Critical Competencies
  • Efficiency, integrity, honesty and reliability
  • Organisation and planning
  • Understanding of confidentiality and discretion
  • Analytical skills
  • Attention to detail
  • Persistent and proactive
  • Two years with possible extension of the contract.
Attractive remuneration package and excellent career development opportunities will be provided to a successful candidate.

Interested applicants should submit their applications and a curriculum vitae quoting the job title, indicating experiences and competencies that match the job requirements.

Only short listed candidates will be contacted. Any form of canvassing will lead to automatic disqualification.

Applications should be addressed to:

Chief Executive Officer
P.O. Box 40712-00100,

So as to reach him on or before Friday, 12th August 2011

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